Wikimedia Developer Summit/2016/Session checklist

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This checklist exists to help each session at WikiDev meet the following goals:

  • Have productive discussion about topics that need face-to-face time
  • Make progress towards agreement on a solution
  • Document what was discussed, including areas of agreement and disagreement
  • Create written list of action items for follow up
  • Update or create Phabricator tasks as appropriate

Specific tasks:

  1. Assign meeting roles:
    • Facilitator
    • Gatekeeper
    • Scribe
    • Timekeeper
  2. Facilitator: run session to achieve specific goals.
    • State or build consensus towards meeting goal and style, referencing one of these meeting types:
      • Problem-solving: surveying many possible solutions
      • Strawman: exploring one specific solution
      • Field narrowing: narrowing down choices of solution
      • Consensus: coming to agreement on one solution
      • Education: teaching people about an agreed solution
    • Identify agenda items and guide discussion to stay on topic
    • Redirect participants who begin venting or discussing things that can be done online
  3. Scribe(s): Document the session
  4. Gatekeeper: Actively manage participation
    • Interrupt people if they are dominating the discussion
    • Help people who are having difficulty being heard
    • If the gatekeeper is talking too much, someone else should interrupt them
  5. Timekeeper: Keep track of time left and point out time passing to facilitator
    • If possible, estimate time for each topic written by scribes
    • Let people know when a topic has gone over its time
    • Give a warning when 5-10 minutes are left