Wikimedia Hackathon 2017/Emails


Email #1: 2 weeks before[edit]

Sent: May 3 2017

Subject: Wikimedia Hackathon 2017: Program, Connect & More

Hello Wikimedia Hackathon 2017 Participants,

The Wikimedia Hackathon 2017 is less than 3 weeks away, and we look forward to welcoming you to Vienna, Austria on May 19th, 2017!

If you are receiving this email and are not planning to attend the Wikimedia Hackathon, or if the days you can or cannot attend have changed, please help us out and email

Contribute to the Program Before the Hackathon

Learn more about how you can contribute in advance:

We are especially interested in supporting sessions that will help new-to-Wikimedia developers.

Volunteering During the Hackathon

Many hackathon attendees agreed during registration to volunteer in various ways, to help make the hackathon great! Thank you for this. You can review the volunteer roles here: Hackathon 2017/Participants#Volunteer During the Hackathon

Connect with Other Attendees

Please take a moment to review your public participant information, and change or add to it as you like. It also might be a good opportunity to reach out and contact anyone you are interested in collaborating with in advance of the event. If you would like to contact a participant, but do not have their contact information, you can email and we will help you out.  

Safe Space

We take our friendly space policy and code of conduct very seriously. All participants have agreed to the Friendly Space Policy in their registrations and the Code of Conduct will be in effect at this event. If you have any questions or concerns about the policy, please let us know.

Payment Information

For everyone who will be paying for their rooms at the hackathon venue privately: We will get in touch with you directly in a following email, and send you information on the payment process.

The next email will have more information on scheduling, logistics, the opening and project showcase and more.

Please address all questions to: and continue to follow for changes and updates.

Thanks, we look forward to seeing you soon!  

Your Hackathon Organizing Team

Email #2: 1 week before[edit]

Sent: May 12 2017

Subject: Wikimedia Hackathon 2017: Scheduling Sessions, City Tours & More

Hello Wikimedia Hackathon 2017 participants,

The Hackathon is 1 week away!

Please take a moment to read through this second informational email.

Scheduling Sessions

Participants are now welcome to begin scheduling sessions or trainings that they would like to organize and run at the Hackathon. Scheduling instructions and the program can be found here:

If session organizers need any extra setup help, printing or supplies for their sessions please email the organizing team as soon as possible.

Three Steps to Participate

Especially if this is your first hackathon, here are three steps you can follow before the event starts to be ready to participate and communicate when you arrive!

Register for City Tours

Five Austrian Wikimedians will guide you  through the historic centre of Vienna (Thursday and Sunday afternoon) and the Zentralfriedhof, Vienna’s main cemetery (Thursday afternoon), sharing their personal perspective on the city. The number of participants is limited, please register for the city tours with your signature on the program page:

Telegram / IRC

We will be using IRC channel #wmhack and Telegram Group Chat to communicate with participants throughout the event with reminders and updates.

As usual, if you have any questions, do not hesitate to email us. On behalf of the Hackathon organizing team, we wish you all easy travels to Vienna :)

Your Hackathon Organizing Team

Email #3: 2 days before[edit]

Sent: May 17 2017

Subject: Subject: Wikimedia Hackathon 2017: Welcome to Vienna!

Hello Wikimedia Hackathon 2017 Participants,

Welcome to Vienna! We are looking forward to the start of the Hackathon! Here is some final information for you about the Hackathon.

Opening / Open Mic

The opening of the Hackathon will be tomorrow at 10:00 at JUFA. There will be an opportunity during the opening for participants to make announcements about sessions, projects or help needed to other participants. So come prepared!

Hackathon Showcase

In the afternoon on the last day of the Hackathon we will be holding a showcase which will include short 1-2 minute long presentations on many of the projects that were completed at the Hackathon. Make sure to keep the showcase in mind as you are working and be prepared to demo or explain your group’s work. Showcase signups will be sent out to all participants on Saturday.

Transportation and Weather Tips

You can buy single tickets and other (72 h, weekly) passes at the ticket machines or online. If you plan to stay at the venue most of the weekend, single tickets will probably be the best deal. Wiener Linien also has an online app for Android and Apple.  The app “Wiener Linien” is for buying tickets. For route information for public transport, use the app “qando”. You won’t find information on public transport in Vienna featured on Google Maps, even though there is plenty. In case you arrive at the Vienna airport, please note that the City Airport Train (CAT) is only 10 minutes faster and much more expensive (12,00€ one way). We recommend to take the S7 S-train line instead. Cost of a one way ticket to the venue is 3,90€.

There is a chance of rain on Sunday morning so please come prepared!

Vienna Calling - Get into the Groove!

Need a soundtrack for your trip to Vienna? Here are some recommendations :-)

Falco: “Vienna Calling”  Leonhard Cohen "Take this Waltz"

Billy Joel: “Vienna”  

Ultravox: “Vienna”

Erwin&Edwin feat. Alix “Wien”

Social and Side Events

Hackathon participants are welcome to continue hacking into the nights, however if you would like a break and want to socialize with other participants we have a series of social events to keep you entertained in the evenings.

In case of a TRUE emergency, please call the Hackathon emergency number: +43 699 141 28615 During the evenings and nights this number should not be used for general inquiries.

Again, please review the Friendly Space Policy in advance of the event.

See you very soon!

Hackathon organizing team