Hackathons/Handbook

From MediaWiki.org
Jump to: navigation, search


Basics[edit]

Organizer team[edit]

Team roles and responsibilities.

Finances and sponsors[edit]

Sample budgets, how to find and approach sponsors

Venue and wifi[edit]

How to choose the right venue and how to set it up. From room sizes to help desk to sockets.

Prepare for emergencies[edit]

Make sure everyone knows what they should do when something goes wrong.

Diversity[edit]

What you can do to encourage diversity and inclusivity in the community.

Food, drinks, snacks[edit]

So important that they get their own chapter.

Timeline[edit]

A year of Hackathon planning.

Participants[edit]

Manage participants[edit]

Registration, scholarships, visa, travel, accommodation, payment process.

Newcomers[edit]

How to reach new participants and create an awesome experience for first-time attendees.

Volunteer roles[edit]

Give participants the option to contribute to the event in different ways, from venue setup to mentoring to blogging.

Stakeholders[edit]

How to get MediaWiki power-users and people who use MediaWiki in their business involved in the event.

Communications + Outreach[edit]

Promotion and press[edit]

Make your event known within the community and beyond, and find stories for the press.

Design and print materials[edit]

Everything from name badges and T-shirts to banners and info posters.

Communicate with participants[edit]

When to reach out to your participants and in what way. Email templates, Telegram channel, etc.

Schedule + Program[edit]

Program and sessions[edit]

Scheduling content and sessions before and during the event.

Social events[edit]

Karaoke, quiz night, dancing party or wine tasting – fun activities before and during the event.

Suggestions for future hackathons[edit]

Get inspired by a couple of new ideas from both participants and organizers, just waiting to be tried out.

Mentoring Program[edit]

A more guided approach to onboard newcomers.

The Big Day(s)...[edit]

Event week[edit]

Show time! Prepare as best as possible by creating a plan of action and a packing list.

... and what comes after[edit]

After the event[edit]

Wrapping up with participants, feedback, documentation and reporting.

More tips for hackathon organizers[edit]

Wikimedia specific[edit]

Page What's on the page? Is all relevant content on this page already included in the documentation on /Hackathons and its sub-pages?
Project:Calendar/How to schedule an event Tips for all kinds of events, like meetups, developer summit, IRC office hours, etc.

It is in need of being re-done eventually. The part that is most important there is the scheduling tech-talk details. 

YES
m:Wikimania_Handbook Big Handbook for all Wikimania organizers. YES
m:Wikimania_checklist A brief checklist as an addition to the Wikimania handbook. YES
m:User:Phoebe/Wikimania#Things_to_consider_and_tips Started by User:Phoebe, There are some great tips in there.  If you find useful tips here that aren't in the handbook already, please merge them into the correct section/chapter of the handbook!
User:Jean-Frédéric/Hackathon handbook A handbook started by User:Jean-Frédéric in 2014, after the London Wikimania Hackathon, before the major documentation for hackathon organizers was put into place. If you find useful tips here that aren't in the handbook already, please merge them into the correct section/chapter of the handbook!
m:Category:Hackathon_learning_patterns Learning patterns. If you find a useful pattern that's not linked already, please link it in the according section/ chapter of the handbook!
m:Category:Event_patterns Learning patterns. If you find a useful pattern that's not linked already, please link it in the according section/ chapter of the handbook!
m:Events/Checklist A small list of things to have during the event, not maintained, not complete. It could maybe me moved or redirected. YES
m:Events_kit A small selection of resources (not complete). YES
outreach:Event_planning_process

plus the Learning Pattern that breaks this down:

m:Grants:Learning_patterns/Event_planning_process

A link to this is included in /Hackathons/Before you start planning. YES
m:Events/FAQ Very brief, concerns stands and exhibitions booths. *not* targeted at hackathon organizers. YES
https://www.harihareswara.net/sumana/2011/09/01/0 Personal experience + Tips from Wikimedia hackathon organizer Sumana If you find useful tips here that aren't in the handbook already, please merge them into the correct section/chapter of the handbook!
https://lists.gt.net/wiki/foundation/312412 [Wikimedia-l] Run a local tech training event - I can help you start (2012-11-11) If you find useful tips here that aren't in the handbook already, please merge them into the correct section/chapter of the handbook

External guides[edit]