User:Sonkiki/Hackathons/handbook

Basics
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Organizer Team
Team roles and responsibilities.
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Finances + Sponsors
Sample budgets, how to find and approach sponsors | width="25%" valign="top" |

Venue + Wifi
How to choose the right venue and how to set it up. From room sizes to help desk to sockets.
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Prepare for Emergencies
Make sure everyone knows what they should do when something goes wrong.

Diversity
What you can do to encourage diversity and inclusivity in the community.

Food, Drinks, Snacks
So important that they get their own chapter.
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Participants
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Manage Participants
Registration, Scholarships, Visa, Travel, Accommodation, Payment process.


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Newcomers
How to reach new participants and create an awesome experience for first-time attendees. | width="25%" valign="top" |X

Volunteer Roles
Give participants the option to contribute to the event in different ways, from venue setup to mentoring to blogging.
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Stakeholders
How to get MediaWiki power-users and people who use MediaWiki in their business involved in the event.
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Communications + Outreach
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Promotion + Press
Make your event known within the community and beyond, and find stories for the press.


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Design + Print materials
Everything from name badges and T-shirts to banners and info posters.

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Communicate with Participants
When to reach out to your participants and in what way. Email templates, Telegram channel, etc.
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Schedule + Program
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Program + Sessions
Scheduling content and sessions before and during the event.
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Social Events
Karaoke, quiz night, dancing party or wine tasting – fun activities before and during the event.
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Suggestions for future hackathons
Get inspired by a couple of new ideas from both participants and organizers, just waiting to be tried out.
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Mentoring Program
A more guided approach to onboard newcomers.
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The Big Day(s)...
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During the Event
Getting through the weekend while staying sane and having fun. | width="25%" valign="top" |
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... and what comes after
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After the Event
Wrapping up with participants, feedback, documentation and reporting. | width="25%" valign="top" |
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