Wikimedia Research/WikiWorkshop

PC Member Invite template (for Workshop proposal)
The email we send to potential PC members when submitting the workshop proposal. Subject: Wiki Workshop [YEAR] PC/Reviewer Invitation

Dear Colleague,

Together with [ORGANIZERS] we are submitting a proposal for Wiki Workshop as part of [CONF] in [LOCATION] (last year's here [1]).

Given your extensive experience in the field, we would like to ask you to help us with reviewing ~[X] papers for the workshop (if it gets accepted). The papers can be 2-8 pages, from work-in-progress all the way to complete research projects.

Would you be willing to volunteer as a reviewer? It would be great if you let me know by [DEADLINE].

Many thanks!

The Wiki Workshop Chairs

[1] http://wikiworkshop.org

PC Member Easychair Invite template (when workshop is accepted)
The email we send to PC members who have said yes in the previous email. We do this from the easychair portal after the workshop is accepted. Subject: invitation to Wiki Workshop [YEAR] program committee

Dear [*NAME*],

We are happy to announce that the Wiki Workshop will be held in conjunction with the [CONF] in [LOCATION]. Thanks for accepting to be part of the PC, we’re honored and thankful to have you!

We anticipate the reviewing commitment will be light: each PC member will be asked to provide reviews for not more than [X] submissions. Papers can be 2-8 pages, from work-in-progress all the way to complete research projects.

The tentative submission deadline is [DEADLINE 1] for papers with proeccedings, and [DEADLINE 2] for papers without proceedings, and we expect the review period to last around [TIME] weeks.

We would be grateful if you could confirm your participation via the EasyChair link provided. Please also do consider submitting your own research work to the Wiki Workshop, and help us spreading the word about the event!

Best regards, The Wiki Workshop Chairs

Call for papers template
The following email was used in the past for announcing Wiki Workshop and its CfP on wiki-research-l.

Subject: Wiki Workshop [YEAR] Announcement and Call for Papers

Hi everyone,

We invite contributions to the 10th edition (!) of Wiki Workshop, which will take place virtually on May 11, 2023 (tentatively 12:00-19:00 UTC).

Wiki Workshop is the largest Wikimedia research event of the year, aimed at bringing together researchers who study all aspects of Wikimedia projects (including, but not limited to, Wikipedia, Wikidata, Wikimedia Commons, Wikisource, and Wiktionary) as well as Wikimedia developers, affiliate organizations, and volunteer editors. Co-organized by the Wikimedia Foundation’s Research team and members of the Wikimedia research community, the workshop facilitates a direct pathway for exchanging ideas between the organizations that serve Wikimedia projects and the researchers actively studying them.

New this year: Building on the successful experiences of organizing Wiki Workshop in 2015, 2016, 2017, 2018, 2019, 2020, 2021, and 2022 and based on feedback from authors and participants over the years, we are introducing a few updates to the research track of the workshop for 2023:

This 10th edition will take place as a standalone event (rather than in co-location with a conference, as in previous years).

We have changed the format of submissions and will only accept 2-page extended abstracts (following the successful IC2S2 model).

Submissions are non-archival, so we welcome ongoing, completed, and already published work.

We are excited to share that the authors of Wiki Workshop 2023 will have the opportunity to receive feedback, improve their work, and submit the extended version of their research paper to a special issue of the ACM Transactions on the Web, which will have a dedicated open call for papers later in 2023.

Topics include, but are not limited to:

new technologies and initiatives to grow content, quality, equity, diversity, and participation across Wikimedia projects

use of bots, algorithms, and crowdsourcing strategies to curate, source, or verify content and structured data

bias in content and gaps of knowledge on Wikimedia projects

relation between Wikimedia projects and the broader (open) knowledge ecosystem

exploration of what constitutes a source and how/if the incorporation of other kinds of sources are possible (e.g., oral histories, video)

detection of low-quality, promotional, or fake content (misinformation or disinformation), as well as fake accounts (e.g., sock puppets)

questions related to community health (e.g., sentiment analysis, harassment detection, tools that could increase harmony)

motivations, engagement models, incentives, and needs of editors, readers, and/or developers of Wikimedia projects

innovative uses of Wikipedia and other Wikimedia projects for AI and NLP applications and vice versa

consensus-finding and conflict resolution on editorial issues

dynamics of content reuse across projects and the impact of policies and community norms on reuse

privacy, security, and trust

collaborative content creation

innovative uses of Wikimedia projects' content and consumption patterns as sensors for real-world events, culture, etc.

open-source research code, datasets, and tools to support research on Wikimedia contents and communities

connections between Wikimedia projects and the Semantic Web

strategies for how to incorporate Wikimedia projects into media literacy interventions

Submission instructions This year’s Wiki Workshop solicits extended abstracts (PDF format, maximum 2 pages, including references). Submissions that exceed the 2-page limit will be automatically rejected. Authors may include 1 additional page with figures and/or tables (including captions) only. Initial submissions require names and affiliations of authors, 5 keywords, a title, abstract, and a main text outlining the contribution, methods, findings, and impact of the work, whichever is relevant.

Submissions will be non-archival and as a result may have already been published, under review, or ongoing research. All submissions will be reviewed by multiple members of the Wiki Workshop Program Committee. The names of the authors will be revealed to the reviewers, whereas reviewers will remain anonymous to authors.

Authors of accepted abstracts will be invited to present their research in a pre-recorded oral presentation with dedicated time for live Q&A on May 11, 2023. Accepted abstracts may be shared on the website prior to the event.

The template for formatting the submission as well as the submission link to easychair will be made available by February 23 on https://wikiworkshop.org/2023/.

Announcing the workshop internally in WMF
The template used in 2023 is below:

Hi all,

The 10th edition of Wiki Workshop [1], our largest Wikimedia research event of the year, will take place virtually on May 11th, 2023 starting at 12:00 UTC until 18:30 UTC or so.

You can register at https://pretix.eu/wikimedia/wikiworkshop2023/.

Who can participate in the workshop? Everyone is welcome to submit a registration request. We give priority to staff who conduct research (broadly defined) on the Wikimedia projects, who work with Wikimedia researchers, or are interested in connecting with the Wikimedia research community because of specific initiatives or projects they are working on. Every year, we have some staff who join us who are just interested to learn more from the content of the workshop and connect with other amazing Wikimedia volunteers and affiliates. You can check out the 2022's schedule to get a sense of how this year's event may look like as well: https://wikiworkshop.org/2022/#schedule.

Do feel free to share the registration information with folks outside of WMF who may be interested.

If you have questions, don't hesitate to reach out.

Best, Leila, on behalf of Wiki Workshop 2023 organizers [2]

[1] https://wikiworkshop.org/2023/ [2] https://wikiworkshop.org/2023/#organization

Paper assignment email
The email we send to PC members when assigning the papers to review, this is done from easychair's portal. Subject: Wiki Workshop [YEAR] paper assignment

Dear [*FIRST-NAME*],

Thank you for agreeing to review the submissions for Wiki Workshop [YEAR]! Here are some details about your paper assignment and the review process.

No more than [X] submissions have been assigned to you for your review, please find the titles of the papers below. Your reviews are due by *[DEADLINE]*.

If you can't meet the deadline, please let us know asap. Also, if the paper assigned to you is something you cannot review at all, please let us know as well. We can try to swap papers :)

General statistics
We have received [Y] submissions in this round. These are papers that if accepted will appear in proceedings (there will be a second round for papers without proceedings). Each paper will be reviewed by at least [Z] PC members.

What to look for in your review
There are two main goals for your reviews:
 * Help authors improve their work.
 * Reject any work that is too low quality to appear in proceedings.

Any questions you may have, please ping us. Otherwise, thanks for helping these papers become better! :)

Best,

The Wiki Workshop Chairs - [*ASSIGNMENT*]

Amendment to the above email, to clarify the scope of the Wiki Workshop
This is something we send if we see the need of clarify the nature of the assessment we need from reviewers Subject: Reviewing for the Wiki Workshop [YEAR]

Dear PC Members of the Wiki Workshop,

Thank you once again for agreeing to review the submissions to our workshop!

This is just a quick note to clarify the nature of the assesment we expect from reviewers.

We really want the workshop to be a venue for researchers to gather, pitch and explore new ideas, even if preliminary, about their work on Wiki spaces. We are very open to work-in-progress papers, and we are happy to accept brave new idea or position-like papers. That is why we would like to keep a pretty high acceptance rate, and reject only very low-quality or flawed works.

Please keep this in mind when reviewing the papers. Looking forward to receiving your reviews - which, reminder, are due [DEADLINE] from now ;)

Many thanks,

Miriam on behalf of the Wiki Workshop organizers