Wikimedia Product/Technical Program Management/Our Hiring Process

Guidance for interviewers in the Technical Program Management Team
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Step 0: Hiring Manager Vets candidate
The Hiring Manager selects candidates from applicant pool. The Hiring Manager asks a set of predefined questions and determines if the candidate should move to interview panels.

Step 1: Panels prep for interview
There are two panels and team members are assigned to panels deliberately though the process is designed to allow for reallocation. Interviewers receive notification of candidate name, resume, and Google meet info. Interviewers review the resume before the interview.

Step 2: The interview

 * At the start of the interview,  introduce yourself, ask the candidate how their name is pronounced and let them know how long the interview will be. Share your pronouns (e.g. she/her) and confirm the candidate’s pronouns (if offered).
 * Before asking questions, check that the candidate can hear you and that they are comfortable.


 * Panel interviewers take turns asking pre-determined and vetted questions. Panel 1 interviewers use this doc and panel 2 interviewers use this doc.
 * Listen actively.
 * The person who is not asking a question should take notes on the responses, writing the candidate's answers as close to verbatim as possible.

Step 3: Greenhouse scorecard
Use the email prompt from Greenhouse to add in your rating. Ideally, aim to complete your scorecard within an hour of the interview.

Step 4: Survey - optional but recommended
Fill out the internal survey to indicate how you think the candidate did on predefined characteristics. If you want more context on how the interview questions are bucketed into characteristics for the survey, go here.

Step 5: Discussion
Hiring manager meets with the all panels following interviews and prior to making a decision.