Core Platform Team/PET Work Processes/PET Task Process

Internal CPT Projects

 * All projects must go through the planning process defined by our CPT Initiative Planning process
 * When projects reach the Create Phabricator Epic stage the following happens:
 * An Epic(Milestone) column is created on the Core Platform Team (CPT) board
 * A set of Tasks that completely describe the work to be done to complete the project are created
 * Each Task goes through the Task Process to be ready to be worked on
 * Epics should be
 * Scheduled
 * Assigned to a specific Team
 * Once a Project has been scheduled to be worked on the PM, EM and Team Lead/Team should meet to determine the work that will go into the next sprint.
 * Tasks selected to be worked on next will move to the Ready column of the Team’s Work board
 * Tasks will then move through the work board until completed when they reach Done
 * Task progress should be checked at the sprint check in and the board adjusted - worked scoped up/down as appropriate
 * At the end of a sprint Tasks in Done should move to Done with CPT



Task Preparation Process
In order for a Task to be ready to work on it should meet the CPT Task Criteria and:


 * 1) Have a complete description
 * 2) Acceptance Criteria
 * 3) Testing Criteria
 * 4) Have a work estimation/story point(using fibonacci numbers for bucketing)  Tasks with Story Points > Threshold should be decomposed into smaller blocks of work
 * 5) Have been prioritised

External Tasks

 * 1) A task arrives in the CPT board Inbox
 * 2) The task is evaluated during the Task Triage meeting
 * 3) If and only if the task is to be worked on it should
 * 4) Be determined which team should work on it
 * 5) Go through the Task Preparation Process
 * 6) Be scheduled
 * 7) Move to the Inbox for the assigned Team
 * 8) Whether or not an internal task goes into a sprint is a negotiation between the sprint owner(PM) and stakeholders





Task scheduling

 * 1) The Product Manager is responsible for identifying, with consultation from the EM/Tech Leads, which tasks can be worked on in which order
 * 2) The PM is responsible for determining which tasks will be selected for a sprint
 * 3) The Next column of a team’s board should be used to store tasks for the next sprint
 * 4) A Pre-sprint meeting is held and tasks for the immediate sprint are selected from the Next column and moved to the Ready column