Volunteer coordination and outreach/Event planning

Checklist
(in progress)

Including everything from http://www.harihareswara.net/sumana/2011/09/01/0

ASAP

 * Make an event wiki page -- use  on a new mediawiki.org wiki page
 * List it on MediaWiki developer meetings

Three months before

 * Wifi
 * Power
 * Advertising

Two weeks before

 * Ahead of time: file a ticket with Freenode in advance of the event, including dates & the expected number of attendees (and IP address, if possible). iline@freenode.net
 * T-shirt sizes + design + printer
 * Giveaways: buttons, stickers, flyers, buttons, certificate or postcard proving attendance
 * Dedicated note takers for event - reach out to local volunteers/students
 * Poster of URLs for photos

One week before

 * Badges
 * Catering: food/coffee
 * Snacks and drinks
 * Extra plates, napkins, utensils
 * Power strips, extension cords
 * VGA cables to connect laptops to projectors
 * Ethernet cables
 * USB flashdrives
 * Flyers/posters to guide people to venue
 * Paper towels and trash bags
 * Camera
 * Nice pens to sign Hackathon posters

At event

 * Have a lost-and-found
 * Take a group photo
 * Hackathon: group should sign a hackathon poster, frame for SF offices