Wikimedia Developer Summit/2016



The Wikimedia Developer Summit 2016 is the main gathering of the Wikimedia technical community to push the evolution of the MediaWiki architecture and the Wikimedia Engineering goals for 2016. We welcome developers and other technical contributors of MediaWiki core, extensions, gadgets, templates, bots, Wikimedia apps and tools, and third party products relying on Wikimedia APIs.

January 4-6, 2016 San Francisco (California, USA)

Proposals • Session checklist

Attendees
There are 173 registered attendees. See who is attending or add yourself here.

Registration
Registration opened 14 September, 2015.

Registration closed for scholarship requests 2 October, 2015.

Registration closed completely Friday, 11 December, 2015. Any questions about registration? Email: rfarrand@wikimedia.org

Participants of this event agree to follow the Friendly Space Policy.

Call for participation
The Wikimedia Developer Summit encourages proposals about updating our architecture, infrastructure and services to better support users and developers. Other topics interesting to Wikimedia developers are welcomed as well.

Deadline for new proposals: October 2. Early drafts are OK. All proposals are expected to be discussed and updated during the months prior to the Summit.

Create a task in Phabricator. You can also recycle an existing task.

Expected fields:
 * main stakeholders added as subscribers
 * Wikimedia-Developer-Summit-2016 project and other projects related with the proposal
 * a description to be kept up to date including:
 * definition of the problem
 * expected outcome at the Summit
 * current status of the discussion
 * links to background information
 * related tasks in Phabricator
 * after creating your task, please define other tasks "blocked by" this one, if any.

Scope of the proposals
"More information: Wikimedia Developer Summit 2016/Focus areas"The program focuses on organized discussions that start online and aim to reach to agreements during the event. Good examples of proposals include requests for comment, overlapping implementations, need-consensus topics, undefined areas and, in general, complex discussions that have chances to be resolved face to face in the context of the Summit.

Presentations and tutorials are explicitly discouraged during the Summit. These types of sessions are welcomed as Tech Talks or Lightning Talks organized before the event, especially when they can provide background materials to Summit participants.

The schedule of the first two days is build with sessions that have gone through this call for participation. The third day is reserved for unscheduled activities such as hacking, ad-hoc discussions, or networking.

Submissions and selection process
The goal of the Summit is to build consensus on important discussions. The process for selecting proposals aims to bring the strong proposals to the schedule and to filter out the rest, in order to focus better on them. Filling the schedule is not a goal.

This is how the life cycle of a successful proposal looks like:
 * 1) All proposals must have a task in Phabricator associated with Wikimedia-Developer-Summit-2016. You can reuse and update an existing task, or you can create a new one.
 * 2) Proposals must have an owner, a clear title, and a description kept up to date. They must be associated with the #wikimedia-developer-summit-2016 project as well as other projects related with the topic of the proposal.
 * 3) A discussion joined by the relevant stakeholders must take place at the task or in another designated URL.
 * 4) By 2 Oct 2015 all Summit proposals must have been created. Proposals created later can be handled in other venues or purely online.
 * 5) By 6 Nov 2015 all Summit proposals must have active discussions and a Summit plan documented in the description, explaining what activities are you planning and what results you are seeking to obtain. Proposals not reaching this critical mass can continue at their own path out of the Summit.
 * 6) By 4 Dec 2015 all the accepted proposals will be published in the program. Strong candidates might be scheduled before.
 * 7) During December changes can be made to the schedule in order to avoid overlaps as much as possible. Contributors to each proposal are focusing on planning details, identifying the open questions that need answers, confirmed participants, structure of the session, and expected outcome.
 * 8) On 4-6 Jan 2016 each session runs as planned or better, arrangements for online participation are made by the session owners when needed, notes are taken and posted in the description of the corresponding task, a summary of the outcomes is highlighted, specifying the agreements made, and whether the objective of the session has been accomplished. Action points and next steps are documented as well.

Mission Bay Conference Center

 * location for Monday and Tuesday only

Mission Bay Conference Center 1675 Owens Street San Francisco, California, USA

Plan for Monday through Wednesday

 * Monday - first full day of discussion sessions at Mission Bay Center
 * Tuesday - second full day of discussion sessions  at Mission Bay Center
 * Wednesday - full day of unscheduled discussions, hacking, and hands-on work back at the WMF office

Discussion session resources
Here are several resources to help you get the most out of your sessions, during the conference and afterward.
 * Role cards - Start each discussion session by assigning meeting roles using the printed role cards in each session room
 * Session checklist - Use this checklist as a guide to running your session (printed copies in each session room)
 * Session note template - Scribes should copy this template to a new EtherPad for each session (also printed on the "Scribe" role card).
 * General good meeting practices - Includes explanation of the role cards

Note: All presentations will be limited to the first 20 minutes of each session. A shorter presentation (or no presentation) is even better.

Monday, January 4

 * Venue: Mission Bay Conference Center

(Edit schedule)

Evening Event: We will do small group dinners on Monday night. We will be asking for volunteers to take small groups (6-12 people) to a restaurant of your choice. It will be up to you to pick a location, make a reservation if necessary and set a participation limit for your dinner. For now, if you would like to help out and volunteer to lead a group please email rfarrand@wikimedia.org. For reimbursement ease, it would be ideal if all small group lead volunteers are WMF staff or contractors. More info coming soon.

Sign-up Here: Wikimedia Developer Summit 2016/Dinner sign-up

Tuesday, January 5

 * Venue: Mission Bay Conference Center

(Edit schedule)

Evening Event: Party at WMF HQ. 5:30pm - 10:00pm. More details coming soon.

Wednesday, January 6

 * Venue: WMF office

Expect one full day of unscheduled discussions, hacking, and hands-on work. https://phabricator.wikimedia.org/T121745
 * Wikimedia Foundation
 * 3rd floor and 5th floor event space.
 * 149 New Montgomery Street
 * San Francisco, California 94105
 * Evening Event: informal/relaxed dinner and drinks provided in working space, feel free to stay and work, hack or hang out until around 10pm.
 * Evening Event: informal/relaxed dinner and drinks provided in working space, feel free to stay and work, hack or hang out until around 10pm.

Travel sponsorship
We have a modest travel budget that we want to use to bring key participants to the Summit. The registration form includes an option to request travel sponsorship. Candidates for travel sponsorship must be active contributors in ongoing Summit proposals (see Call for participation).

We plan to communicate travel sponsorship decisions to all candidates by 2 Oct 2015. We will keep the possibility to request travel sponsorship as long as we have budget available, evaluating new candidates as they come.

Previous summits
The Wikimedia Developer Summit is a combination of three events organized in San Francisco in the past: the 2014 Architecture Summit, the yearly Wikimedia Foundation Engineering All-Hands/Tech Days event, and the San Francisco Hackathon.
 * MediaWiki Developer Summit 2015

Contact
Organizers and Friendly Space Policy contacts: rfarrand@undefinedwikimedia.org, qgil@undefinedwikimedia.org.

Other important local phone numbers:
Event Emergency Phone Number: 1-510-735-4130 (please only use this number in case of a true emergency)

Mission Bay Center: 1-866-431-8273

Local Emergencies: 911

Non emergency local law enforcement: 1-415-553-0123

Local sexual assault hotline:

San Francisco Women Against Rape (SWAR) Hotline: 1-415-647-7273 (24-hour)

Local taxi companies: Name, address and phone number of a local hospital:
 * Yellow Cab: 1-415-333-3333
 * SF Green Cab: 1-415-626-4733
 * Luxor Cab: 415-282-4141
 * Uber and Lyft Services are also available.

San Francisco General Hospital

1001 Potrero Ave, San Francisco, CA 94110

Emergency Room phone number (415) 206-8111

Hospital operator (415) 206-8000

Concentra Urgent Care - Potrero Hill

2 Connecticut St, San Francisco, CA 94107

(415) 621-5055

A few phone numbers for some local embassies
 * British Consulate General: 1-415-617-1300
 * Consulate General of Canada: 1-415-834-3180
 * Consulate General of India: 1-415-668-0683
 * German Consulate General: 1-415-775-1061
 * Consulate General of Russia: 1-415-928-6878
 * Consulate General of France: 1-415-397-4330
 * Consulate General of Italy: 1-415-292-9200
 * Consulate General of Spain: 1-415-922-2995
 * Consulate General of Sweden: 1-415-788-2631
 * Consulate General of Netherlands: 1-877-388-2443
 * Consulate General of Israel: 1-415-844-7500