Wikimedia Hackathon 2020 Registration Privacy Statement

This statement describes how and when Open Labs Albania and Wikimedia collects, uses, and shares the information we receive from the Wikimedia Hackathon 2020 registration process.

Please note that this survey is powered by Google Forms, which means Google’s use of your information is governed by their Privacy Policy and Terms of Service.

Purpose
Thanks again for your interest in Wikimedia Hackathon 2020! The information being collected through the registration form will help us with event logistics. In addition, your email may be used to contact you for feedback after the event.

What Information We Collect
In order to provide lodging and event logistics, as well as collect feedback after the event we need the information in this form, including your real name, email address, gender, and information about where you’ll be on certain dates. You may also optionally provide information about your company or other institutional affiliation, social media, dietary restrictions, and any other personal information you think is relevant for your stay and participation in the event.

Information Sharing and Disclosure
With the exception of the circumstances described below, the results of this survey will only be shared with Wikimedia Foundation staff and contractors, and Wikimedia Hackathon conference organizers which are members of Open Labs Albania, who need to process this information and are subject to non-disclosure obligations.

We may use your email to contact you with a short survey to collect feedback about the event.

We will host a public page on meta.wikimedia.org with participant names, Wikimedia usernames, affiliation, and social media information for those attendees who provide permission to share this information publicly. We will only include your information on this page if you give us permission to do so.

We may disclose any collected information when required by law, when we have your permission, when needed to protect our rights, privacy, safety, users, or the general public, and when necessary to enforce our Terms of Use or any other Wikimedia policy.

Important Information
'''Wikimedia Foundation is a global organization committed to promoting free and open knowledge. In submitting your response, you understand that the information transferred to Wikimedia Foundation will be collected, transferred, stored, processed, disclosed and otherwise used in the U.S. as described in this Privacy Statement. You also understand that the information may be transferred by us from the U.S. to other countries, which may have different or less stringent data protection laws than your country, in order to carry out the aforementioned purposes and objectives.'''

Wikimedia understands the importance of user privacy. For this reason, we work to protect our users from the unauthorized disclosure or use of information we maintain. The data collected in this survey will be retained indefinitely. See our data retention guidelines for more information.

For questions, contact the organizing committee at wiki-hackathon@openlabs.cc.

Thank you again for your interest in Wikimedia Hackathon 2020!

The Wikimedia Hackathon 2020 organizing team.

Please note that in the event of any differences in meaning or interpretation between the original English version of this document and a translation, the original English version takes precedence.