Meeting Notes/2016-01-06 TPG Q3 Planning

Questions about TPG work tracking

 * 1) What do we need TPG work tracking to do?
 * 2) Help us determine our top priority tasks each week to month
 * 3) Improve our efficiency by reducing context switching and task fondling
 * 4) Make us more effective by weeding out low-priority work
 * 5) Show our stakeholders our value (for annual planning, quarterly planning, individual performance, strategy)
 * 6) What should our work processes by for Q3?
 * 7) Current process: Two Phabricator boards; weekly triage; weekly review/planning; monthly retro. What needs improvement?
 * 8) how do we accomplish each of the goals above?
 * 9) Scrum, Kanban, other?
 * 10) What should we do to wrap up Q2 work?
 * 11) document for Quarterly Review
 * 12) Review Q2 milestones and close some of them?
 * 13) Re-frame standing Goals and Milestones for continuity
 * 14) figure out how to show continuity for Quarterly Goals, in concert with ongoing projects
 * 15) What are TPG's permanent goals? Straw wolf:
 * 16) develop/codify/refine Best Practices
 * 17) help teams do Best Practices directly
 * 18) help teams do Best Practices indirectly
 * 19) coordinate, self-evaluate, maintain TPG
 * 20) What are TPG's FY2016Q3 full Goals/Milestones?
 * 1) What are TPG's FY2016Q3 full Goals/Milestones?

Next Steps
1) make a list of standing goals

2) Make a backlog for all Q3 work where appropriate, i.e., stuff that is a project but not for continuous work. (probably for 100% of quarterly goals, and a fraction of "standing goals"

3) David and Grace to determine a more accurate label for "standing goals"

4) Joel to document this meeting, what we agreed, what we are doing, and open issues to still be resolved ASAP.

Milestone Board aka X Board aka Super-MPL
Issues
 * Prototype X Board for TPG in Google Sheets
 * TPG Milestones in Phabricator
 * TPG in Phlogiston
 * How can this be reframed to remove the quarterly bias and instead show sequence of variable-length milestones?
 * Which technology should this be implemented in?
 * Scale items on board relative to size (by points/count/hours/% of FTE)
 * Should, or how could, there be a catchall bucket to show all the smaller tasks in each bucket?
 * Query Phab at end of quarter and add it manually? How can we track during quarter?
 * How to integrate Maintenance Fraction for TPG? (as pilot of doing MF for non-Engineering teams