Hackathons/Handbook

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Basics

 * Organizer team
 * Team roles and responsibilities.


 * Finances and sponsors
 * Sample budgets, how to find and approach sponsors


 * Venue and wifi
 * How to choose the right venue and how to set it up. From room sizes to help desk to sockets.


 * Prepare for emergencies
 * Make sure everyone knows what they should do when something goes wrong.


 * Diversity
 * What you can do to encourage diversity and inclusivity in the community.


 * Food, drinks, snacks
 * So important that they get their own chapter.


 * Timeline
 * A year of Hackathon planning.

Participants

 * Manage participants
 * Registration, scholarships, visa, travel, accommodation, payment process.


 * Newcomers
 * How to reach new participants and create an awesome experience for first-time attendees.


 * Volunteer roles
 * Give participants the option to contribute to the event in different ways, from venue setup to mentoring to blogging.


 * Stakeholders
 * How to get MediaWiki power-users and people who use MediaWiki in their business involved in the event.

Communications + Outreach

 * Promotion and press
 * Make your event known within the community and beyond, and find stories for the press.


 * Design and print materials
 * Everything from name badges and T-shirts to banners and info posters.


 * Communicate with participants
 * When to reach out to your participants and in what way. Email templates, Telegram channel, etc.

Schedule + Program

 * Program and sessions
 * Scheduling content and sessions before and during the event.


 * Social events
 * Karaoke, quiz night, dancing party or wine tasting – fun activities before and during the event.


 * Suggestions for future hackathons
 * Get inspired by a couple of new ideas from both participants and organizers, just waiting to be tried out.

Mentoring

 * Design Your Mentoring Program
 * Ideas and tips to help design a mentoring program that works for your own event and community


 * Mentoring Program Examples
 * Specific examples of past or ongoing mentoring programs & buddy programs


 * Mentoring Tips
 * Ideas, tips and lessons for mentors themselves

The Big Day(s)...

 * Event week
 * Show time! Prepare as best as possible by creating a plan of action and a packing list (general supplies).

... and what comes after

 * After the event
 * Wrapping up with participants, feedback, documentation and reporting.

External guides

 * What Do Women Want At Hackathons? NASA Has A List
 * http://hackdaymanifesto.com/
 * https://hackathon.guide/
 * http://yourideasareterrible.com/hackathon-budget/
 * skim http://blog.okfn.org/2012/10/26/hackathons-the-how-to-guide/
 * 18f
 * https://18f.github.io/hackathontrainingday/
 * https://18f.gsa.gov/2015/04/03/how-to-welcome-new-coders-to-a-civic-hackathon/
 * https://18f.gsa.gov/2015/04/21/hackathons-not-just-for-folks-who-code/
 * https://make.wordpress.org/community/handbook/wordcamp-organizer/
 * http://www.nyc.gov/html/hackathon/html/index.html
 * https://medium.com/@kaiiyer/making-our-physical-events-more-environmental-friendly-8d4a3ba162f0
 * https://www.smartmeetings.com/meeting-planning/11606/14-bright-green-ideas