Wikimedia Apps/Team/Philadelphia 2017 offsite

Location info:
Old City Collective, 222B Race St, Philadelphia, PA 19106

Hotel info:
Wyndham Philadelphia Historic District, 400 Arch St, Philadelphia, PA 19106

Admin contact info:
Megan Neisler, mneisler@wikimedia.org

Lani Goto, lgoto@wikimedia.org

Goals

 * Introducing and getting to know each other, especially for new team members


 * Engage together in discussions and activities across functions and across apps


 * Make some medium term plans and commitments for the apps

Proposed Agenda
The first two days will take place in the shared event space. The last day will be out and about in Philadelphia

Tuesday, October 17
9:00 - Breakfast

9:30 - Grace: Welcome, generate working agreement

10:15 - Josh: General agenda

10:30 - Grace: Get to know each other: 11:00 - Break
 * 1) Journey lines
 * 2) Working styles and giving good information

11:15 - Josh: App strategy overview and team product self-evaluation

12:00 - Lunch

1:00 - Cynefin team building activity

1:30 - Rita+Carolyn: Apps design vision

3:00 - Break

3:15 - Josh: Growing the app audience, a marketing/growth hack brainstorm

4:00 - Create-a-thon: Taking Wikimedia to a New Place 6:30 - Team Dinner: Mission Taqueria, 1516 Sansom St, 2nd Floor, Philadelphia, PA 19102
 * 1) Grace: Create-a-thon intro and ground rules
 * 2) Long break and brainstorming mixer
 * 3) Grace: Commitment ceremony

Evening/Night - Hacking and creating!

Wednesday, October 18
Note that "divergent group work" is a fancy way to say brainstorming and ideation, "Convergent group work" is a fancy term for "planning and decision making" :P

9:00 - Breakfast

9:30 - Create-a-thon continues/hacking wraps up/finishing touches, work time for those who need to "catch up" with the outside world.

10:30 - Grace: Create-a-thon share out and lightning talks

11:00 - Josh/Chris K: Divergent group work on Editing and Community in apps

12:00 - Lunch

1:00 - Josh/Rita: Divergent group work on Explore and recommendations in apps

[time] - Break

2:00 - Josh: Convergent group work to define feature goals for next 3 - 4 Quarters

[time] - Break

3:00 - Corey: Convergent group work on technical roadmap

4:00 - Josh: Next steps and roadmap wrap-up

4:30 - Grace: Closing ceremony/retro

Night - Very optional Karaoke (we're looking at getting a private room)

Thursday, October 19 (Activity Day)
Morning - Free time: Historical tours, museum visits or just work time

12:00 - Lunch: Meet at the Reading Terminal Market, 51 North 12th St,  Philadelphia, PA 19107

2:00 - Mutter Museum guided tour, 19 S. 22nd St, Philadelphia, PA 19103. Note: No backpacks are allowed on the tour.

4:00 - Free time. Axe throwing for some...

Create-a-thon
A create-a-thon is like a hack-a-thon, but open to any creative activity, rather than focusing on technical creativity only. Created things can be lightning talks, demos, drawings, stories, media, art, sites, or even an interpretive dance. The only 2 requirements are that you cannot work on what you are currently paid to work on (no work on existing apps) and that you fit in the "theme" of Bringing Wikimedia to a New Place. That can be bringing our tech or information to a new app, platform or medium in a new way, bringing our values or way of doing things to something not-Wikimedia, or even bringing one part of Wikimedia to a new venue within Wikimedia.

Our hope is that anyone can participate and all will feel welcome to add their creative ideas and work to the mix, even if thats not building an app. The format of the create-a-thon is as follows: Unlike some hack-a-thons there are no prizes, winners or losers.
 * 1) Introduction and kick-off: The MC will introduce the theme (Taking Wikimedia to a New Place) and review the ground rules
 * 2) Mixer and brainstorming: Some time, over a beverage, to think and talk with other about ideas you might create
 * 3) Commitment ceremony: participants decide if they want to "commit" to an idea. Committing to an idea means providing a brief description of the idea. People who don't want to commit to an idea can then sign up to "collaborate" on one or more ideas. Committing means you "own" the idea and will present it the next morning, collaborating means you want to help.
 * 4) Work time! Participants will have from 4 PM to 10:30 AM the next morning to work on their creation.
 * 5) Share-out: each committed participant shares their creation.

Notes and Archive
Original etherpad for team input on agenda/activities/goals: https://etherpad.wikimedia.org/p/apps-offsite-ideas