User:Sonkiki/Hackathons/handbook

Basics
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Organizer Team
Team roles and responsibilities.
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Finances + Sponsors
Sample budgets, how to find and approach sponsors | width="25%" valign="top" |X

Venue + Wifi
How to choose the right venue and how to set it up. From room sizes to help desk to sockets.
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Prepare for Emergencies
Make sure everyone knows what they should do when something goes wrong.
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Diversity
What you can do to encourage diversity and inclusivity in the community.
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Food, Drinks, Snacks
So important that they get their own chapter.
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Participants
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Manage Participants
Registration, Scholarships, Visa, Travel, Accommodation, Payment process.


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Newcomers
How to reach new participants and create an awesome experience for first-time attendees. | width="25%" valign="top" |X

Volunteer Roles
Give participants the option to contribute to the event in different ways, from venue setup to mentoring to blogging.
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Stakeholders
How to get MediaWiki power-users and people who use MediaWiki in their business involved in the event.
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Communications + Outreach
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Promotion + Press
Make your event known within the community and beyond, and find stories for the press.


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Design + Print materials
Everything from name badges and T-shirts to banners and info posters.

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Communicate with Participants
When to reach out to your participants and in what way. Email templates, Telegram channel, etc.
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Schedule + Program
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Program + Sessions
Scheduling content and sessions before and during the event.
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Social Events
Karaoke, quiz night, dancing party or wine tasting – fun activities before and during the event.
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Suggestions for future hackathons
Get inspired by a couple of new ideas from both participants and organizers, just waiting to be tried out.
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Mentoring Program
A more guided approach to onboard newcomers.
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The Big Day(s)...
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During the Event
Getting through the weekend while staying sane and having fun. | width="25%" valign="top" |
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... and what comes after
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After the Event
Wrapping up with participants, feedback, documentation and reporting. | width="25%" valign="top" |
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