Wikimedia Technical Committee/Processes

T125218

Overview
ArchCom has a number of web pages and a number of routines that the group performs on a weekly basis. These include: Members of ArchCom should budget roughly 20% of their time fulfilling architectural leadership goals. Furthermore, the team often relies on facilitation help from non-ArchCom members.
 * Private video call
 * Public IRC meeting

This page is expected to become documentation of the ongoing responsibilities (e.g. routines  and habits) expected from ArchCom and the supporting members.

Meeting Prep:

 * The meeting organizer creates meeting minutes/agenda in a google doc and adds a link to the next meeting instance.
 * Through the week RFCs accumulate in the "Inbox" column of the Acrhcom-RFC board.
 * Committee members may add items to the agenda for the next meeting.

First Meeting

 * The meeting as an organizer and a detailed note-taker.
 * Goal: process the latest RFCs, review anything that has been overlooked. It should also give a space of other business and conversations between the Committee members.
 * For each RFC that was triaged in the committee meeting, add a note to its Phabricator task
 * Agenda:
 * Note proposed agenda for next week's RFC meeting on mediawiki.org
 * Note proposed agenda for next week's RFC meeting on mediawiki.org

Second Meeting

 * Goal: Publicly discuss, sort an assign tasks in the "Ready for RFC Meeting" and "Needs Shepherd" columns.
 * Agenda:
 * All attendees join the "#wikimedia-office" chat in IRC.
 * The organizer pulls tasks from the "Ready for RFC Meeting" and "Needs Shepherd" columns.
 * Post them in the chat
 * Attendees discuss details.
 * The task should be handled so that it is either: Set to "Stalled", assigned, moved to the correct column (or any combination of these)
 * The meeting is time boxed and interaction and discussion are more valuable than task processing.

Wrap-up and activities until the next meeting

 * Copy committee meeting minutes from Google Docs to mediawiki.org
 * Copy RFC meeting minutes from Meetbot to mediawiki.org
 * For each RFC that was scheduled for discussion in the committee meeting, notify its authors
 * Closer to the date, announce the RFC meeting agenda on wikitech-l (retain?)

Followup shepherd duties

 * Contact authors of RFCs to triage and ask them if they want a meeting
 * propose working groups?
 * contact people on older RFCs to see if they can move forward?