User:Sonkiki/Hackathons/handbook

Get the Basics down
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Team
Team roles and responsibilities
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Finances + Sponsors
In this chapter: Sample budgets, how to find and approach sponsors | width="25%" valign="top" |

Venue + Technical Infrastructure
How to choose the right venue and how to set it up. From room sizes to help desk, sockets and Wifi
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Food, Drinks, Snacks
So important that they get their own chapter.
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Manage Participants
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Manage Participants
In this chapter: Registration, Scholarships, Visa, Travel, Accommodation, Payment process, Communications with Participants, Volunteer roles for participants during the event.

>> Split this big Chapter up into


 * Registration
 * Scholarships
 * Visa + Travel (incl. Accommodation + Payment process)
 * Communications with Participants
 * Volunteer roles for Participants during the Event

>> each get their own Chapter and filed in this column.

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Newcomers
How to reach new participants and create an awesome experience for first-time attendees.
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Design + Structure the Event
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Design + Print materials
Everything from name badges and t-shirts to banners and info posters.
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Program + Schedule
Scheduling content and sessions, planning social events.
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Prepare for Emergencies
Make sure everyone knows what they should do when something goes wrong.
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Suggestions for future hackathons
Get inspired by a couple of new ideas from both participants and organizers, just waiting to be tried out.

Diversity
What you can do to encourage diversity and inclusivity in the community.
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Reach Out
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Promotion + Press
Make your event known within the community and beyond, and find stories for the press.


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Newcomers
How to reach new participants and create an awesome experience for first-time attendees.

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The Big Day(s)...
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During the Event
Getting through the weekend while staying sane (and having fun). | width="25%" valign="top" |
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... and what comes after
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After the Event
Wrapping up with participants, feedback, documentation and reporting. | width="25%" valign="top" |
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