User:Sonkiki/Hackathons/handbook/Design and Print

things to print

 * name badges: Hackathons/Hackathon tips for organizers
 * documentation of options, for informed strategic decisions
 * banners, etc.

Welcome Packs, what should they include?

 * Name Badge, it should be two sided with the participants name large on each side
 * Fun things to add: languages, username, projects that people are interested in
 * Tshirts
 * Womens and Mens sizes
 * Order too many otherwise you will run out of sizes
 * Fun Ideas: Different colored t-shirts for interest in different projects at the hackathon
 * Stickers - with the event/tshirt logo, people like to collect these on their computers

Name Badges
Event name badges are very helpful. They are used by event staff to recognize participants, and for participants to recognize and get information about each-other easily. The main purpose is to reduce the stress of having to remember dozens of new names, therefore the names on the badges should be huge—at least 1.5 centimeters high.


 * Information to Include on the Badge
 * Name
 * User Name/Nick Name
 * Interest area(s)
 * Event logo
 * Languages spoken (optional)
 * Affiliation (optional)
 * Empty area, for participants to write in (optional)


 * Tips and details
 * The badge should be two sided - the two sides can be different or identical, but each side should have the participants name at the very least.
 * Emphasize the person's given name, which is what you actually use to talk to them.
 * Include an area for interests (for example, "Mediawiki Core", "Bots", or "Wikisource").
 * Any information that isn't big enough to read from several meters away, won't be useful.
 * Consider including a schedule, or local maps, inside the event badge.
 * The badges are generally worn around a participants neck, on a lanyard.
 * To help with identifying staff/helpers and participants who do not wish to have their photo taken, use colored lanyards.
 * One standard (white or black), one for event staff/helpers (yellow/green/blue), one for "no photos please" participants (red/orange).
 * For event staff and helpers, please be sure to educate the meaning of the colors to participants, press, and other visitors.
 * Make sure these colors are explained during registration when participants pick up their lanyard, during the opening session, and when applicable throughout the event (such as when speaking to press when they arrive).


 * Alternative to badges
 * If you have a very small event or don't have enough staff time or budget, to print name badges, you should at least provide "hi my name is" stickers and pens, so that people can write their own names and still be identified.


 * Other ideas
 * There is ongoing work to produce a printable & customizable babel sticker. See: T128722.
 * Consider making the badge four sided, two visible sides with the participants name and interests, two hidden inside pages with useful reference information like the Wi-Fi password, contact information for the organizers, and highlights from the schedule
 * For other advice, see "6 inspiring conference badges" and Mike Davidson's "Building a better conference badge".