User:KSmith (WMF)/Discovery retrospectives proposal

Background
Until now, the Discovery department has had a single monthly hour-long retrospective including all members. The department has grown slowly over the last 10 months, and now 17 people are invited to that meeting. That exceeds the capacity of google hangouts (15), and also basically exceeds the meeting size at which all the humans can have meaningful input. Something has to change. This page has a proposal, with rationale.

Summary
Retrospectives should be per-team. Each team should choose its own retrospective frequency, as well as deciding who to invite. This is a straw dog proposal to get things started. Optional people should only attend if they worked closely with that team during the covered time period, and should decline if they did not.

Search
Every 4 weeks, 1 hour
 * Required: Dan, David, Erik, Guillaume, Kevin, Max, Mikhail, Stas, Trey,
 * Optional: Chris, Tomasz,

Portal
Every 4 weeks, 1 hour
 * Required: Deb, Jan, Julien, Kevin, Moiz, Oliver,
 * Optional: Chris, Max, Tomasz,

Maps
Every 4 weeks, half hour
 * Required: Yuri, Max
 * Optional: Chris, Dan, Guillaume, Kevin, Tomasz,

Data Analysis
Every 4 weeks, half hour
 * Required: Dan, Kevin, Mikhail, Oliver,
 * Optional: Tomasz(?),

All of Discovery
Quarterly, half hour
 * Required: Everybody
 * Goal: This is strictly to discuss cross-team relationships and issues