Wikimedia Hackathon 2018/Budget

WARNING: This is an initial budget proposal based on current estimations. Susceptible to further changes.

Previous budgets

 * 2017 - Vienna
 * 2016 - Jerusalem
 * 2015 - Lyon

Proposal
Costs to be advanced to Amical but recuperated as income from participants payments. Amical will return these funds to WMF.

Scholarship budget
WMF will subtract costs of scholarship hotel rooms for total scholarship amount when transferring funds for scholarships

Scholarship funds will need to be requested in a separate invoice.

Payment Timeline & Invoices
Proposed payment timeline

Dec 23: advance for hotel downpayment

Feb 26: remaining payment

Feb 26: Scholarship payment

Final accounting sent to WMF: within 30 days of May 22

Amical to reimburse WMF for any unspent / remaining funds: Upon receipt of invoice from WMF

Comments

 * Invoices will need to be submitted to WMF 15-30 days in advance of all payments
 * Separate invoices will be needed for