User:Sonkiki/Handbook Project

This is my working page for a 3-week project as a contractor for WMF, with the goal of creating a hackathon/ event handbook.

Etherpads / Meeting Notes / Phabricator Task
Etherpads: Rachel Meeting Notes: https://etherpad.wikimedia.org/p/TC_Doc_Project

Phabricator task for this project: https://phabricator.wikimedia.org/T168458

Now an archive: Collection of first thoughts/ ressources here: https://etherpad.wikimedia.org/p/Sonja

Journal
disclaimer: this journal may not be complete

Week 1
Mon, 12 June: First day, trying to get into it, clicking my way through various wiki pages, made a timeline, currently collecting everything here: https://etherpad.wikimedia.org/p/Sonja. Kick-off call with Rachel Farrand in the evening.

Tue, 13 June: encountering some issues with creating wiki pages, troubleshooting by Raimund Liebert (WMAT). Found out that Jean-Frédéric has started a handbook in 2014: User:Jean-Frédéric/Hackathon handbook and that Wenke from WMDE is working on an event guidebook in German as well.

Wed 14 June: got a lot of good suggestions for what it should look like, and what not, from WMF, Quim Gil, as well as community engagement team (Sherry Synyder, Chris Koerner, Nick Wilson, Benoit Evellin, ...).

Tips I got / what everyone wants: Thu 15 June: trying to incorporate everyone's suggestions into a structure. Will have to prioritize today, because it's a lot :). defined target audiences. testing to work with timeline templates. sorting through content-resources for handbook and giving them a score according to relevance.
 * + include glossary
 * + timeline with very specific instructions (e.g. NO:  "Think about branding", YES: "Four weeks before wedding:  Tell future mother-in-law how chic she will look in solid black mourning clothes." OR "Six months before hackathon: Assign one person to be in charge of encouraging participation by different kinds of people")
 * + clear page with comprehensive view. good examples: Help:Flow, https://www.ted.com/participate/organize-a-local-tedx-event, WordCamp Organizer https://make.wordpress.org/community/handbook/wordcamp-organizer/
 * + modular structure (example of Asian restaurant menus to build-your-own meal)
 * + keep it KISS (avoid hard to collaborate on formatting like on Help:VisualEditor/User guide)

Fri 16 June: wrote project description for phabricator task. felt a little under the weather after getting a flu shot in the morning, so had a slower day. Sat 17 June: Rachel and I consulted Nick for the final location of the handbook and merging questions. Here's the outcome:

we will: 1. publish the handbook on https://www.mediawiki.org/wiki/Hackathons/Hackathon_tips_for_organizers because this page is already well linked and has many views, i.e. people use it already. 2. add a top banner to it, telling people about the talk page, how it works, and to use it if they have questions for Wikimedia Foundation technical event organizers. 3. follow Merging etiquette (as Nick described it to us): I plan to not merge pages, but use content for the handbook and remix it. of course I want to credit the original source. Asked Nick on his expertise of how to handle that, giving specific examples. (User:Sonkiki/Handbook)
 * Mediawiki: = be bold. But leave either link-pointers (if just extracting part of the page) or redirects (if merging the entire page).
 * Meta: Consult Nick for specific examples. General rule; merging pages *within metawiki* is okay, but do not move pages over to mediawiki.
 * Outreach wiki: do neither merge nor move. just add links to them.

Yippie! I have a draft for a structure: User:Sonkiki/Handbook/Structure

Week 2
Mon, 19 June: Worked on my draft for a brand new Hackathons page including numerous sub-pages. At WMAT office, showing my work to the team (Annemarie and Raimund).

Tuesday, 20 June: creating all the sub-pages and filling them with copy+paste content (sorting the correct content to the correct pages). Meeting with Rachel in the evening, collected feedback on my structure. (positive :))

Wed, 21 June: Hump day - now officially in the second half of the project. Shifted my focus from creating structure to managing content.

Thu, 22 + Fri, 23 June: Worked on improving content and working out a plan for what to move where when we actually publish the new documentation.

Week 3
Mon 26 June: Added content, improved chapters of handbook

Tue 27 June: Added content, improved chapters of handbook, prepared meeting notes next meeting with Rachel (Thursday) in the Etherpad as usual: https://etherpad.wikimedia.org/p/TC_Doc_Project

Potential future hosts: Think about hosting, still unsure if they should do it
chapters and people thinking about organising an event. they want to inform themselves about how this could even be done. they probably have already a little bit of experience with hosting a smaller event, and maybe they know someone in the WMF team, but they are unsure what would be coming their way if they applied for a hackathon.

e.g.: a local community expresses interest in being hosts for a hackathon. the executive director of that chapter thinks: could this be even possible? what would be coming our way? let's check; she visits this page to gather info.

They need

 * an overview of what's coming for them
 * comparisons to how others did it
 * a list of minimum requirements/ list to check themselves against ("you can hold an event if...")

Current Hosts: have won bid, will do event
chapters who have just applied for a bid, or have won the bid.

they may be up to 18 months away from their event.

They need

 * a resource to check wether they are still on track
 * a recipe
 * templates

Event participants / Interested readers
people who just want to read up on documentation. They may be organizers from other events (outside of the Wikimedia world) and/ or participants of hackathons/ events who are interested in getting meta-information about the event they'll be attending.

They need

 * a link to direct them to https://www.mediawiki.org/wiki/Hackathons/FAQ
 * we do not need a special section for them.

Structure for NEW Hackathon Page
this is my proposed structure for a new /Hackathon page.

I will include the handbook for organizers, but also improve the structure for participants.

Navigation: for the Handbook, create a menu like in Help:Flow. The Template is called "TNT|Flow Navigation". I will need help creating it! Who could help me?

Pending question: How do pages /Events and /Project:Calendar/How to schedule an event fit into this?

Both are relevant to our hackathon handbook. The the location (=url) for Project:Calendar/How to schedule an event is far from ideal. Can this be integrated/ merged / moved / redirected somehow?



Missing Information?
(please add anything else you want to know about, that is missing above, to this list)

23 Still Missing

Design Resources: Pictures to illustrate handbook

 * stock fotos from 100 words project: m:Grants:Evaluation/100_Words_Campaign
 * "stock" Fotos from Klaudia, wmhack Vienna 17: https://commons.wikimedia.org/wiki/Special:ListFiles?limit=150&user=WWWeb.pics&ilshowall=1
 * stock fotos from other previous hackathons: c:Category:Wikimedia_hackathons_by_year
 * any photos used in previous hackathon documentation pages.

Content Resources: Existing pages with handbook-relevant content
main pages to draw from in this project:

(Incomplete) lists of links to other documentations, internal and external:
https://www.mediawiki.org/wiki/Hackathons/Hackathon_tips_for_organizers#Other_Hackathon_Tips

Pages with lists of upcoming events
https://www.mediawiki.org/wiki/Project:Calendar list of upcoming events related to MediaWiki development. >> not up to date, e.g. Hackathon Vienna is missing

https://meta.wikimedia.org/wiki/Events/upcoming (not up to date)

Research on Hackathons:
Nothing there yet about hackathons, but the current reseach going on from Carnegie Mellon (contact Anna Filippova, via rachel Farrand) could be included here: Paper (PDF) on hackathon research: https://drive.google.com/file/d/0B0ba96_UwEK8N09zOFBTWEwtaU0/view workshop on hackathon organization: https://hackathon-workshop.github.io

plus also research going on atm from Cooperative State University Baden-Württemberg Germany to write an analysis of the current state of hackathons, contacts Alexander Finkbeiner, Sebastian Kezic und Ricco Schwarz who contacted hackathon Vienna mailingliste. The results of this survey are being collected in a IEEE whitepaper. they are currently not planning on publishing the results, but it is possible that they do so later on. Contact via Rachel Farrand, has put them in touch with Carnegie Mellon.

Testing to work with a graphic timeline template
https://en.wikipedia.org/wiki/User:Mrguyguy226/sandbox_graphical_timeline

Also:
 * https://en.wikipedia.org/wiki/Template:Graphical_timeline
 * https://www.mediawiki.org/wiki/Extension:EasyTimeline (generated the above example)
 * https://www.mediawiki.org/wiki/Extension:Graph/Demo#Timeline_.2F_lifeline (newer software, but even more complicated (imho))