User:DTankersley (WMF)/CTO Roles

The purpose of the following list is to help people in the WMF Technology Department understand what the CTO team is responsible for, what we can assist with, and who on the team they should contact, as needed.

If you're unsure about who to contact in regards to an activity or question, please email the team (cto-team@undefinedwikimedia.org) so that we can respond appropriately and in a timely manner.

Engineering Program Manager

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! Activity ! Senior Project Manager (Engineering) Deb Tankersley
 * Manage Department-wide Goals
 * Annual planning goal content
 * Quarterly check-ins (QCI's) content and organization
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 * General support for managers and teams
 * General support for managers and teams
 * General support for managers and teams


 * Goal planning, deliverables, and status
 * Assist with team offsite planning and facilitation
 * General meeting planning and facilitation
 * Assist with vendor communication and management
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 * Represent the Department
 * Represent the Department


 * Technical Conference (WMTechConf) planning and organization
 * General conference planning and organization (for recruiting purposes, etc)
 * Assist with Wikimedia Foundation hosted conferences planning and organization
 * Assist with Technical Committee (TechCom) agenda and workflow
 * Scrum of Scrums attendance
 * Point of contact for Foundation teams
 * Participate in cross-Departmental activities
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 * Support the CTO
 * Support the CTO


 * Research and analysis
 * Prepare presentation decks and other documents
 * Facilitate, support, and prep for Technical Managers meeting, weekly
 * Survey and report on Managers and Department, as needed
 * Additional work as required
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Technology Program Manager

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! Activity ! Senior Program Manager (Technology) Deb Tankersley
 * Manage Department-wide Processes
 * Annual planning process
 * Quarterly check-ins (QCI's) process
 * General department process improvement
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 * General support for managers and teams
 * General support for managers and teams
 * General support for managers and teams


 * Assist with team offsite planning and facilitation
 * General meeting planning and facilitation
 * Retrospective surveys and facilitation
 * Troubleshoot budget or other financial issues
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 * Report on Department staffing
 * Report on Department staffing


 * Staff, contractors, and vacancies
 * Hiring progress
 * Organizational structure changes
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 * Represent the Department
 * Represent the Department


 * Point of contact for Finance and Administration teams
 * Participate in cross-Departmental activities
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 * Support the CTO
 * Support the CTO


 * Research and analysis
 * Prepare presentation decks and other documents
 * Facilitate, support, and prep for Technical Managers meeting, weekly
 * Survey and report on Managers and Department, as needed
 * Report on Department engagement surveys, as needed
 * Additional work as required
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Administrative Specialist

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! Activity ! Administrative Specialist Janet Renteria
 * Manage the CTO's schedule
 * Manage the CTO's schedule


 * Schedule and coordinate calendar tasks (i.e.: 1:1’s)
 * Handle ad-hoc requests for meetings
 * Plan and support travel
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 * Support the CTO
 * Support the CTO


 * Facilitate, support, and prep for Technical Managers meeting, weekly
 * Collect and edit status reports (from Tech Mgr's meeting), weekly
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