Wikimedia Developer Summit/2018/Communications

Emails to all attendees
someone can add them here, or I will do it later

Emails to Topic Leaders
(Email 1, sent Dec 18 - Topic Leaders were chosen by the Program Committee who looked for position statements that strongly correlated with each topic)

Hello everyone,

With the Wikimedia Developer Summit 6 weeks away, the Program Committee has been busy working away on narrowing down session topics and assigning “topic leaders” to each session based on the submitted Position Statements.

The desired outcome of each DevSummit session is to provide input to Phase 2 of our strategy process. While Phase 1 was about collecting and synthesizing input to determine our direction, Phase 2 is about planning the implementation of the direction. The Dev Summit this year is dedicated to identifying technological priority areas to support the strategic direction.

Here is our proposed list of Sessions and Session Leaders: Each topic will either have 90 minutes or 3 hours and an assigned facilitator. Each session should have between 20-50 participants. The session leaders will be responsible for: We hope that the topic leaders can begin discussing by email or in meetings the topic, how they want to structure the time and regularly update an associated phabricator task that Dev Summit participants can follow.
 * 1) Provide participants of their session with some advanced reading, phabricator discussion, organizing a hangout, or something else that participants can do BEFORE arriving at the summit to either help shape the session or come prepared for the session.
 * 2) Provide the Program committee a written plan for your session a minimum of two weeks in advance of the Developer Summit.
 * 3) Present your plan to other Dev Summit participants on Phabricator in advance of the summit and allow flexibility for changes from the feedback you receive.
 * 4) Work within the session timing constraints to both introduce the topic and help the audience engage in the topic.
 * 5) Address strategic questions about each topic
 * 6) Ensure the notes are being taken and that we end up with a list of questions we need to answer in the future OR next steps OR action items with owners.
 * 7) After the session review the notes, get them ready for publication to the rest of the technical community and write a short 1-2 paragraph summary of how the session went and its outcomes.

The WMDS program committee and organization group are happy to provide advice, support, or anything else you need - please just ask!

If you are willing to accept the role as topic leader please email back to [Mailto:rfarrand@wikimedia.org rfarrand@wikimedia.org] and [Mailto:ccicalese@wikimedia.org ccicalese@wikimedia.org] and confirm. If not, it would be helpful if you could suggest someone who might be a good choice to take your place.