Outreach programs/Selection process

The Goal
We want to get new long term contributors, either recruiting new people or consolidating current members.

Any step in the process needs to point towards this goal.

Welcoming candidates
Proposal for a work-flow.

Landing page
We need to answer the basic questions beforehand.

A landing page exists for potential candidates with information including:


 * Why are we promoting this program.
 * Profiles we are looking for.
 * Examples of real projects.
 * Invitation to suggest alternative proposals (optionally pointing to hot areas).
 * Who and how to contact for questions & feedback.
 * How to apply.
 * How to get involved in the community and push for your project.

Table of candidates
We need to share the status of candidatures among mentors, program organizers and candidates.

A table exists listing all formal candidates. Work-in-progress candidatures can be optionally listed as well. Data:


 * Username & link to user page, where a basic intro and contact info is expected.
 * Full name.
 * Location.
 * If a preliminary microtask is required, link to it (preferably to a bug report).
 * Project name and link to project page.
 * Mentor(s) contacted.

Criteria
Mentors and community members are encouraged to help candidates improving their proposals based on these criteria. They help us evaluating a candidate and a proposal as a whole. We are not trying to build any scorecard to be measured with a calculator.

ESSENTIAL
 * Has your proposal been submitted on time at $OFFICIAL_DESTINATION?
 * Is your proposal available in a wiki page, for example here?
 * Does your User page contain information about you?
 * Can you commit to the amount of time estimated by the program?
 * Are there two mentors (or at least one) committed to support you through the program?
 * Are the related project maintainers aware of your proposal, and are they willing to integrate the deliverables?
 * What skills and experience do you have to complete the project? URLs welcome.

RELEVANT
 * Why are you interested in joining this program?
 * Is your plan realistic, leaving time for tasks like community feedback, testing, documentation...?
 * Is there an emergency plan to be applied if the project is not completed by the end of the program?

VERY GOOD TO KNOW
 * Who else wants to help and see this proposal succeed? Do you have a section in your Talk page with endorsements?
 * Have you contributed to Wikimedia projects in any way before?

Process
The selection process starts right after the deadline for submissions. Most of the time is dedicated to gather community feedback about the proposals and polish the last details.


 * Each candidate must create a support section in their Talk user page e.g. "Outreach Program for Women endorsements".
 * Community members and colleagues are encouraged to leave endorsements and feedback in that section. Don't forget to sign your comments!
 * Mentors might request additional information after the submission deadline.

Two working days before the deadline mentors and admins of the program will meet privately and will decide which candidates are selected. Depending on the complexity of the selection a private online spreadsheet might be put in use.

Candidates are selected by consensus taking the selection criteria as main reference. In case of dispute the program admins have the last word.