Extension:Todo Tasks

This extension provides the ability to create and modify todo tasks which get assigned to some wiki user(s). The extension also provides the capability of emailing the assignee(s) of the task upon creation/modification of the task. The extension also allows each wiki user to review all of their assigned tasks. Even though this extension is similar to Extension:Tasks Extension, it has some additional functionality and the implementation is more generic due to the use of the Extension:DynamicPageList2 extension.

Reason for existance
Many companies have a work environment which spans multiple physical locations and employs many people. Oftentimes, meetings are held without a full quorum of attendees. Just as often, tasks and action items coming from these meetings get assigned to people, whether they are present at the meeting or not. This could lead to some tasks getting lost or forgotten.

Wiki usage in the corporate world has greatly reduced the possibility of that happening. With the use of standard templates, the documentation of these tasks is very easy, reliable, and consistant in functionality and appearance. Unfortunately, having the task documented does not guarantee that the task assignee(s) will become aware of that task.

The primary reason for this extension is to notify the task assignee(s) of whatever work they have been assigned to do. The secondary reason for the extension is to provide a simple interface to both create new tasks and view existing tasks.

Step 1
Copy the following contents to extensions/SpecialTaskList.php

Step 2
Add the following text to your LocalSettings.php

Step 3
Make the necessary changes to your MySQL database. If you are using a prefix on your tables, replace PREFIX_ with your prefix. Otherwise you should create a table just named 'todo'.

Step 4
Follow the installation instructions to install the Extension:DynamicPageList2 extension.

Step 5
Create a Template:Todo with the following code TODO: This template is intended to be used as a note to users to indicate that more work needs to be done. To use this template, use: where the Who field is a comma-separated list of one of the following case insensitive items (in order of preference):


 * 1) Wiki user name
 * 2) A full name
 * 3) The last name of the user

Example:

Step 6
Create a Template:Todo.dpl with the following code This template is to be used only in conjunction with the Dynamic Page List Extension and the Template:Todo. DO NOT MODIFY IT

Usage Instructions
The todo template is self documenting. The basic idea is that whenever you want to assign a task to some user, simply add the text where the last parameter is a comma separated list of wiki usernames, full user names, or partial lastnames (case insensitive) to whom the tasks should be assigned. The actual assigning of a task is done when the Save Page button is clicked when done editing the page. The act of assigning the task will send out an email to all task assignees if the md5 sum of the task text concatenated with the task assignees is new. In other words, an email will go out whenever the task text is changed, task assignees are changed/reordered, or a new task is created. Note: clicking the Show Preview button when editing the page does not count as an assignment of a task.

Every user can also view their complete list of tasks. This extension will add a new user specific navigation link called My Tasks. When viewed with the MonoBook skin, this link will appear the upper right hand corner of every page. The same list can be accessed by going to Special:TaskList page. Note: to view the tasks of other users, simply go to Special:TaskList/username where username is the username of the user whose tasks you are trying to view.

Revisions

 * v0.4 - August 4, 2007 - initial publication on MediaWiki website.