Google Code-in/Admins

Participating in Google Code-in requires the Wikimedia organization administrators to perform certain preparation steps and also recurring tasks while the contest is running.

This page is supposed to cover these steps and best practices in order to help next year's organization administrators and improve our processes.

Before getting accepted
For tasks that are **proposed** for Wikimedia's potential participation in Google Code-in 2015. If Wikimedia will get accepted by Google, these tasks will be made available to GCI students once the contest has started. Tasks **must** have at least one mentor defined: Add a comment "I will mentor this in #GCI2015".
 * Subscribe to the general "Google Code-in Mentors" list (gci-mentors at googlegroups dot com)
 * Read the tips and guidelines for org admins: https://docs.google.com/document/d/1Ah8iHIaOzi9Nj8PNCREWjnXPWMTx2Wq5qlTVBmUrt8c/edit?usp=sharing
 * In 2015, 75 available tasks in total were required at the start. Having more tasks (that we don't publish necessarily on the first day) is highly recommended.
 * In 2015, 50 tasks had to be unique ("instant count" of 1).
 * Create Google Code-in 20xx page and link from Google Code-in
 * Create #Google-Code-in-20xx tag in Phabricator with initial description:
 * Reach out to potential mentors 2015 example/list
 * Potentially go through open "gci2013"/GCI 2014 tickets in Phabricator and update/comment on them.
 * Fill out organization application form
 * Announce that we applied (2014 example)

Before contest starts

 * Announce that we are in (2013, 2014, 2015)
 * Invite people who have expressed interest in mentoring via Google's site - they will receive an email with registration instructions.
 * Copy/import tasks into Google's site even though mentors are not registered yet in Google's site. Gives a better overview about actual number of tasks. Set yourself as (temporary) task mentor and put the mentor name as temporary [prefix] into the task summary to search for and update those items once the mentor has registered in Google's site. API to import tasks: https://developers.google.com/open-source/gci/api
 * Creating recurring/clonable tasks: Use the "Instance Count" field when creating a task in Google's site. Consider using the bulk uploader.
 * Actively find/recruit more mentors.
 * Generic wikitech-l email examples from 2013: 1, 2, 3, 4.
 * Specific mailing lists: pywikipedia-l@, mediawiki-i18n@, multimedia@, wikitext-l@, wikidata-l@, qa@, analytics@, labs-l@, mobile-l@, Kiwix, design@. Provide URLs to their latest Phabricator/issue tracker tickets, existing tickets marked as "easy" in their fields, and open tickets from GCI2013.
 * Contact GCi mentors from last year (see table on the wikipage); GSoC and FOSS OPW mentors and students; Possible mentors; consider tool maintainers on ToolLabs.
 * Ask on certain wiki pages. Examples from 2014: English Village Pump, German Technik-Werkstatt, Commons Village Pump, Lua, mediawiki.org's Gadget kitchen, Template Data.
 * Check https://www.mediawiki.org/wiki/Talk:Google_Code-in if there's some good ideas/mentors
 * Find outreach tasks like T561, find beginner tasks like "Triage three bug reports" or "Create MediaWiki-Vagrant role for a MediaWiki extension" or "Install MediaWiki environment locally and prove via screenshot" or such.
 * Update wikipage to say that tasks should be created on the Google site directly
 * Announce start of contest on wikitech-l (2015)

General recommendations while contest is running
NOTE: This section is partially outdated, as Google switched from Melange to a new site in November 2015.


 * Task overview in Melange: Click "Columns" at the bottom and add the "Modified on" column. In combination with status "NeedsReview" you can easily check tasks getting close to the 36h deadline for reviews.
 * Actively find more mentors. Contact existing mentors without open tasks if they have some more.
 * Try to actively follow students' activity on IRC: We do not have email addresses to contact students and we want to keep them involved after the contest ends, so we need to be able to actively ask "Do you fancy trying some more stuff?"and point to e.g. Annoying little bugs.

Daily tasks while running
NOTE: This section is partially outdated, as Google switched from Melange to a new site in November 2015.


 * Check for new "Unapproved tasks" (which were not in the system from the beginning and planned to get published over time, but were added recently by other mentors and should get accepted and published by org admins). Check their quality, potentially subscribe, publish them.
 * Check age of tasks in "NeedsReview" state (<36h intended)
 * Check number of tasks via in "Open"/"Reopened" state (>50 intended)
 * Check for new tasks in "Unapproved" and "Unpublished" state and review/publish/subscribe to them
 * If recurring tasks exist, order by title to check if enough are still open and if you should "publish" the next one (if using suffix number in a title) that's been unpublished so far.

Weekly tasks while running

 * Gather statistics on open/claimed/closed tasks and publish them as a diagram (2013 example)
 * Send summary at some point to wikitech-l (2014 example after first week; 2015 example after half time)

After the contest has ended

 * Update Google Code-in 20xx page that the contest is over (2015 example)
 * Move subpage link on Google Code-in to "Past programs" (2015 example)
 * Contact mentors, thank them, ask them to name remarkable students, and to provide general feedback (What was good (socially & technically)? What to improve? Which tasks should we have offered but were missing? Which tasks did not get picked up + do you have a theory why? How was the interaction with students on IRC, mailing lists, Phabricator, Gerrit? Where did students struggle? Share your ideas and impressions.)
 * Decide on Google Code-in Grand Prize winners for this organization: Use Leaderboard, check variety and quality etc. of submissions. Example for 2014.
 * Send final summary to wikitech-l (2015 example)

Food for thought

 * GCI Organization Advice (Jan 2016)
 * RTEMS mentor advice
 * Beginner tasks:
 * Haiku (2014): Run or compile the OS for the first time and prove by showing a screenshot with some change in it
 * Ubuntu (2015): Set up your wiki user page
 * Go on IRC, talk to an org admin or mentor.
 * Set up a Vagrant instance / your development environment.
 * Triage some old tasks in Phabricator
 * Tasks at the end:
 * Write a blogpost about your GCI experience
 * Add "Here are more tasks (link); see you on IRC, the mailing lists, Phabricator and Gerrit" at the end of the contest in mentors' last review comment

Unknown mentors
Boilerplate text to reply to unknown mentors:

''Thank you a lot for being available as a GCI mentor! Wikimedia mentors need to be able to guide students. Hence mentors need to be experienced Wikimedia contributors and need to know the community and "how things work". Could you please share some information which specific Wikimedia projects you have contributed to and worked on so far? How would you describe your areas of expertise within Wikimedia? Are there any public Wikimedia contributions you could link to (for example your username or your Gerrit activity)? This would help us to get a better idea. Thank you! (Also, for an invitation to Google's GCI website we need your email address.) If you have not contributed to Wikimedia yet, we encourage you to start contributing to Wikimedia! Thank you!''