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Chronos User Manual

Backyard

Vijaysagar Reddy

Version 5.0



Version History

Contents[#__RefHeading__128_1657876650 Contents3]

[#__RefHeading__130_1657876650 1 Introduction5]

[#__RefHeading__132_1657876650 1.1 How To Access Chronos5]

[#__RefHeading__134_1657876650 1.1.1 Navigation9]

[#__RefHeading__136_1657876650 1.1.1 Chronos Home11]

[#__RefHeading__138_1657876650 2. Enter a Timesheet12]

[#__RefHeading__140_1657876650 2.1 Timesheet User Name14]

[#__RefHeading__142_1657876650 2.2 Current Period14]

[#__RefHeading__144_1657876650 2.3 Period drop down.14]

[#__RefHeading__146_1657876650 2.4 Current Status14]

[#__RefHeading__148_1657876650 2.5 From and To / Duration15]

[#__RefHeading__150_1657876650 2.6 Add New Row15]

[#__RefHeading__152_1657876650 2.7 Delete a Row15]

[#__RefHeading__154_1657876650 2.8 Day Summary16]

[#__RefHeading__156_1657876650 2.9 Timesheet Day tabs16]

[#__RefHeading__158_1657876650 2.10 Granularity17]

[#__RefHeading__160_1657876650 2.11 Notes17]

[#__RefHeading__162_1657876650 2.12 Integration of Holidays to Timesheet17]

[#__RefHeading__164_1657876650 2.13 Save Time Sheet18]

[#__RefHeading__166_1657876650 2.14 Submit Time Sheet19]

[#__RefHeading__168_1657876650 3. Review Timesheet20]

[#__RefHeading__170_1657876650 3.1 Consolidated View20]

[#__RefHeading__172_1657876650 3.2 Direct Reports Manager24]

[#__RefHeading__174_1657876650 3.3 Secondary Reports Manager26]

[#__RefHeading__176_1657876650 3.4 Tertiary Reporting Manager27]

[#__RefHeading__178_1657876650 3.5 Viewing the users Timesheet28]

[#__RefHeading__180_1657876650 3.6 Updating the users Timesheet28]

[#__RefHeading__182_1657876650 3.7 Rejecting the users Timesheet29]

[#__RefHeading__184_1657876650 3.8 Approving the users Timesheet31]

[#__RefHeading__186_1657876650 3.9 Reopening the users Timesheet32]

[#__RefHeading__188_1657876650 3.10 Group List36]

[#__RefHeading__190_1657876650 3.11 Day wise details36]

[#__RefHeading__192_1657876650 3.12 Manager Comments section36]

[#__RefHeading__194_1657876650 3.13 Timesheet History section37]

[#__RefHeading__196_1657876650 3.14 Legends37]

[#__RefHeading__198_1657876650 4. Work flow38]

[#__RefHeading__200_1657876650 5. Mail Notification39]

[#__RefHeading__202_1657876650 6. View/Download Reports39]

[#__RefHeading__204_1657876650 6.1 View Reports39]

[#__RefHeading__206_1657876650 6.1.1 Report Type40]

[#__RefHeading__208_1657876650 6.1.2 Select Period57]

[#__RefHeading__210_1657876650 6.1.3 Select Status65]

[#__RefHeading__212_1657876650 6.2 Export Reports67]

[#__RefHeading__214_1657876650 6.3 Viewing the Reports67]

[#__RefHeading__216_1657876650 6.3.1 Direct Reports68]

[#__RefHeading__218_1657876650 6.3.2 Secondary Reports69]

[#__RefHeading__220_1657876650 6.3.3 Tertiary Reports69]

[#__RefHeading__222_1657876650 6.3.4 Department wise Reports70]

[#__RefHeading__224_1657876650 7. Manage Activities72]= 1 Introduction = This manual is intended for users of the OneAccess Users how the users are able to enter the Timesheet and updates w.r.t Timesheet. In the chapters below it explains the different modules of a Timesheet and reporting mechanism. It graphically elicits the various options/features that a user has to interact with the system.

Administration of project is not covered by this document. Administration is currently taken care by the OneAccess Tools Team.

1.1 How To Access Chronos
The Backyard environment can be accessed by following the steps below.


 * Invoke the URL Error! Hyperlink reference not valid. in a web browser
 * One of the below warning screens will be displayed depending on your browser
 * In Internet Explorer, click the Continue to the Website (not recommended) button



Internet Explorer Warning Screen


 * In Chrome, click Proceed Anyway button



Chrome Warning Screen


 * In Firefox, click on I Understand the Risks first



Firefox Warning Screen 01


 * Then click on Add Exception



Firefox Warning Screen 02


 * And finally click on Confirm Security Exception




 * Once done, the Backyard login screen will be displayed



Backyard Login Screen


 * Use your network user name (alias) and password to access the site



Backyard Home Screen

1.1.1 Navigation
The Chronos can be accessed via the application menu from the main navigation. To access the Chronos application,


 * Click on Applications
 * Browser over to Chronos
 * Click on the relevant link displayed, i.e. Timesheet.[[Image:]]

Chronos Menu

1.1.1 Chronos Home
Clicking on Applications > Chronos will lead one to the Chronos Home. Here one can find all the relevant documentation and the various sub screens of Chronos.



Chronos Home

= 2. Enter a Timesheet = Once the user logs in to the Backyard Application, in the horizontal navigation the Applications > Chronos > Clicking on the Timesheet text link the related Timesheet appears as follows if the user account is configured to the Timesheet.

Currently based on the Timesheet configuration -> Activity Time Type, the user is able to enter the From/To Times else user needs to select the Durations from Duration drop down.

Activity Type as Time: In this case user need to enter the data into the From and To columns as shown below.



Activity Type as Duration: In this case user need to enter the data select the options from Duration drop down and the Duration column will appear as shown below.



The Time is appearing as shown in the above screen shot and has various sections as mentioned below.

2.1 Timesheet User Name
Based on the logged in user, the user name will be displayed above the Day Summary section.

2.2 Current Period
The Current Period is appearing with the Current Week Period Number. Next to the Week period start and end dates are also appearing, based on the week number the week range is appearing. The week range text is appearing in Green color. Ex: Current Period: W27 – 2015 (29-Jun-2015 to 05-Jul-2015)

2.3 Period drop down.
The Selected Period drop down. By default is appearing with the Current Week Period Number (i.e. ISO week range). Next to the drop down, based on the week selected in the Selected Period drop down the start and end dates will appear. User is able to select the Past and Features weeks by using the Period drop down. The week range text is appearing is appearing in Red color. Ex: Selected Period: 2015 – W23 Drop down: 01-Jun-2015 to 07-Jun-2015

2.4 Current Status
The Current Status will be displayed in the Header section below the Current Period section. Based on the status the background color of the text will get update.



2.5 From and To / Duration
Based on the Timesheet configuration i.e. if the Activity Type option is selected as Time, then in the FE From and To Fields will appear in the My Timesheet screen. By clicking on the fields, the filed will appear as follows and then user will able to select the Times from the fields.



Based on the Timesheet configuration i.e. if the Activity Type option is selected as Duration, then in the Duration Fields will appear in the My Timesheet screen. By clicking on the Duration drop down the filed will appear as follows and then user will able to select the options from the Duration drop down.



2.6 Add New Row
Clicking on the Add New Row text link user is able to add one more to the Timesheet and added Row is getting appended at the bottom.

2.7 Delete a Row
Clicking on the Delete icon the selected Row will get deleted from Timesheet.

2.8 Day Summary
By default the summary section is appearing with 0 values, once after filling all the mandatory fields for the weekday then total no: of hours filled will be displayed in the Day Summary section as shown below.



Once after filling all the mandatory fields in a Timesheet for the Week the column color is appearing in Green color.

2.9 Timesheet Day tabs
A chronos user logs in and goes to timesheet form, by default current Week will open and the current Day will be highlighted. For Ex: The Current week period is W18 – 2016 and the current day is Wednesday then the Wednesday Day will be highlighted in the Timesheet as shown below:



The Current date will be appear in the right side corner of the timesheet as follows:



By clicking on Save/Submit button for the timsheet after filling the timesheet, the last opened tab will be active by default. For Ex: In the Timsheet form, user is filled for the working day Wednesday and clicked the working day Monday then clicking on Save Timesheet button, that time the Monday tab will be active and will be clicked in the Timesheet screen.



By clicking on Submit Timsheet button, even when the error message triggers the tab which is clicked while saving/ submitting the timesheet will be active as follows:



2.10 Granularity
Based on the Timesheet configuration the rows will appear in the Timesheet. Below the Timesheet Notes section is appearing with the Timesheet available activity durations which represents the Granularity assigned to the Timesheet.



2.11 Notes
Based on the Timesheet configuration the Notes section will get displayed in the FE below the Granularity section.

2.12 Integration of Holidays to Timesheet
Based on the User Office the Timesheet is filled with the Activity as Company Holiday. In the Chronos application if the weekday is given as Mandatory/Optional Type then user is able to fill the Timesheet as other days but by default the From and To values only get filled.

When the weekday is appearing as Mandatory/Optional then based on the Granularity the rows will appear in the Timesheet.

2.13 Save Time Sheet
Once after filing the mandatory data to the Timesheet by clicking on the Save Time Sheet button user is able Save Time Sheet. The Saved Time Sheet can be edited later and user is able to make the modifications to the data.



Timesheet with Activity Type – Duration.



Timesheet with Activity Type – Time

2.14 Submit Time Sheet
Once after filing the mandatory data with Min Hours/Max Hours per day as configured in the Timesheet Configuration and clicking on the Submit Time Sheet button user is able to submit the Time Sheet. If user is trying to Submit Timesheet without filling the mandatory values alert messages are appearing on the screen. Ex: For the Timesheet when the Min and Max hours are configured as 8 hours, if user trying to submit the Timesheet with less no: of hours warning message is appearing as follows:



The user is able to edit/update the Submitted Timesheet only incase if the Team Manager Rejects the Timesheet then only the user is able to Edit/update the Timesheet.

When users are trying to Submit Timesheet without filling the mandatory fields proper warning messages are appearing on the screen. Once after submitting the Time Sheet, the Timesheet appears in Read Only View where user can’t able to edit/modify the data as shown below.



Timesheet with Activity Type – Duration



Timesheet with Activity Type – Time

= 3. Review Timesheet = Once after submitting the Timesheet, the Managers as per the User Hierarchy are able to view the Timesheet.

When the Reporting Manager navigates to the Review Timesheet, based on the Manager the tabs will appear in the following order.

Consolidated View (Default selected)

Manager 1 – Direct Reports

Manager 2 – Secondary Reports

Manager 3 – Tertiary Reports

3.1 Consolidated View
When the Reporting Manager navigates to the Review Timesheet, by default Consolidated View tab is getting selected and this tab is the first tab in sidebar and the following details will appear:


 * A splash screen will open with the name of Timesheet Status Snapshot. 
 * This pop up screen will open only once during a user session.
 * The splash screen will contain following information in a tabular format as follows:
 * [[Image:]]The Timesheet Status snapshot will appear with the following check boxes and selected check box the result appear in the screen. By default Pending Approval check box will be selected in the screen.


 * 1) Not Submitted
 * 2) Pending Approval
 * 3) Approved
 * 4) Rejected
 * 5) Reopened


 * By clicking on the text link in pending Approval status (Ex: week- W45 – 2015), it will load the Review Period: W45 -2015 and will appear with the number of timesheet in Submitted status. The count will match with the text link appearing for Pending Approval and the number of timesheet in Submitted status.




 * Checking the status check box each time the pop will load the timesheet details count of each status.
 * By clicking on the text link in Not Submitted status, it will load the Review Period: W3 – 2015 and will appear with the number of timesheet in Draft status. The count will match with the text link appearing for Not Submitted and the number of timesheet in Draft status.
 * Al the check boxes are unchecked, a pop up message will appear as follows: Please select at least one status check box.
 * All the check boxes are unchecked then only Period and Total Users count will appear in the pop up screen as follows:




 * By clicking on the Close icon in the Timesheet status snapshot pop up screen will be closed. By clicking on Timesheet Status Snapshot button which is appearing below to the Currently Viewing: Consolidated View text in the header, user will able to view the pop up screen again.
 * The tab is displaying all timesheet users which the current user can review the timesheet. This tab will be displayed for Reporting Managers.
 * The Consolidated View will appear as follows:



3.2 Direct Reports Manager
When the Direct Reporting Manager login to the Timesheet and clicking on the Direct Reports tab in the LHS, the Direct Reporting Manager is able to view all the users who are reporting to the logged in user based on the user hierarchy configuration and the Timesheet current status will be displayed in the Status column. Based on the status the background color is getting updated.

Direct Reporting Manager is having the provision Approve or Reject the submitted Timesheets by selecting all/single users using the Approve Selected Timesheets & Reject Selected Timesheets buttons. While rejecting the timesheet it’s mandatory to fill the comments in the Manager Comment and without filling the comments managers are not able to reject the selected timesheet.

All update buttons displayed based on the work-flow steps for all the levels.


 * Approve Selected Timesheets Button – will be displayed only if at least one timesheet is in submitted status
 * Reject Selected Timesheets Button – will displayed only if at least one timesheet is in submitted status
 * Reopen Timesheet icon – will be displayed only if the timesheet is in approved status. The icon will be placed in the Action column.

The Direct Reports screen will be displayed as follows:



By clicking on Timesheet Status Snapshot button which is appearing below to the Currently Viewing: Consolidated View text in the header, user will able to view the pop up screen.

By checking the status check box each time the pop will load the timesheet details count of each status.

3.3 Secondary Reports Manager
When the Second Level Reporting Manager login to the Timesheet and clicking on the Secondary Reports tab in the LHS, the Reporting Manager is able to view all the users who are reporting to the logged in user based on the user hierarchy configuration and the Timesheet current status will be displayed in the Status column.

Secondary Reporting Manager is having the provision Approve or Reject the submitted Timesheets by selecting all/single users using the Approve Selected Timesheets & Reject Selected Timesheets buttons. While rejecting the timesheet it’s mandatory to fill the comments in the Manager Comment and without filling the comments managers are not able to reject the selected timesheet.



By clicking on Timesheet Status Snapshot button which is appearing below to the Currently Viewing: Consolidated View text in the header, user will able to view the pop up screen.

By checking the status check box each time the pop will load the timesheet details count of each status.

3.4 Tertiary Reporting Manager
When the Third Level Reporting Manager login to the Timesheet and clicking on the Tertiary Reports tab in the LHS, the Reporting Manager is able to view all the users who are reporting to the logged in user based on the user hierarchy configuration and the Timesheet current status will be displayed in the Status column.

Secondary Reporting Manager is having the provision Approve or Reject the submitted Timesheets by selecting all/single users using the Approve Selected Timesheets & Reject Selected Timesheets buttons. While rejecting the timesheet it’s mandatory to fill the comments in the Manager Comment and without filling the comments managers are not able to reject the selected timesheet.



By clicking on Timesheet Status Snapshot button which is appearing below to the Currently Viewing: Consolidated View text in the header, user will able to view the pop up screen.

By checking the status check box each time the pop will load the timesheet details count of each status.

3.5 Viewing the users Timesheet
All the levels managers are able to see the Submitted Timesheet details by clicking on the user name tab as shown below.



3.6 Updating the users Timesheet
All the levels managers are able to Save or Submit Timesheet behalf of the user by clicking on the user tab



3.7 Rejecting the users Timesheet
All the levels Managers are able to reject the Submitted Timesheet by selecting the Timesheets which are in the Submitted Status and then clicking on the Reject Selected Timesheets button the Timesheet for the selected user is getting rejected.

Please find the below screen where the Timesheet has been Rejected.

Before Rejecting the Timesheet:



While Rejecting the Timesheet comment is mandatory field without entering the comment if user trying to Reject warning message appears as follows:

''A comment is mandatory to reject the timesheets. In case you are rejecting multiple timesheets, please provide a comment for each.''

Once after adding the comments in the Manager Comments section and clicking on the Reject Selected Timesheets button confirmation message is appearing as follows:



Clicking on the OK button the selected Timesheet is getting rejected. When the Timesheet is getting rejected a mail will get delivered to the Timesheet user with week period for which the Timesheet has been rejected and comments added by the manager.

After Rejecting the Timesheet:

The Status column is updating with the Status Rejected as shown in the above below screen shot.



Once after Rejecting the Timesheet, the user is able to edit the Timesheet as shown below.



The comments added by the Manager will be displayed below the Timesheet in the Manager Comments section as shown below.



Once after editing the data and clicking on the Submit Timesheet button, the submitted Timesheet appears in the Read Only View and the Reporting managers are able to see the Submitted status Timesheet as follows:



Once after resubmitting the Timesheet mail will get delivered to the Manager who has rejected the timesheet earlier, if many managers has rejected the timesheet then the last manager who rejected the timesheet will receive the mail notification with the week period for which the Timesheet has been resubmitted along with the resubmitted user name.

3.8 Approving the users Timesheet
All the level Managers are able to approve the Submitted Timesheet by clicking on the Approve Selected Timesheets button and clicking on the button the Timesheet for the selected user is getting Approved.

Comments are not mandatory when approving the Timesheet and Manager adds in comments in the Comments section the comments will be displayed in Review/Manage Timesheet below the Timesheet data. While approving timesheet mail won’t get delivered to Timesheet user.

Please find the below screen where the Timesheet has been Approved.



The Status column is updating with Approved status as shown in the above screen shot.

3.9 Reopening the users Timesheet
All the levels Managers are able to reopen the Approved Timesheet which is in the Approved Status. By clicking on the UnLock (Reopen Timesheet) icon which is appearing in the Action column next to the Status History icon a warning message will appear as follows:

''‘A comment is mandatory to reopen the timesheet’. With OK button''

Before Reopening the Timesheet:



Once after adding the comments in the Comment box as shown above and clicking on the UnLock (Reopen Timesheet) icon the following message is appearing on the screen



Clicking on the OK button, the timesheet status is appearing as Reopened.

When the Timesheet is getting reopened a mail will get delivered to the Timesheet user with week period for which the Timesheet has been reopened and comments added by the manager.

After Reopening the Timesheet:

The Status column is updating with the Status Reopened as shown in the above below screen shot.



Once after Timesheet is getting reopened, by clicking on the user tab the Timesheet page is appearing as follows.



The comments added by the Manager will be displayed below the Timesheet in the Manager Comments section as shown below.



When the Timesheet user login to the My Timesheet screen, the page will appear as follows with the Current Status as Reopened as shown below.



Once after editing the data and clicking on the Submit Timesheet button, the submitted Timesheet appears in the Read Only View and the Reporting managers are able to see the Submitted status Timesheet as follows:



Once after resubmitting the Timesheet mail will get delivered to the Manager who has reopened the timesheet earlier, if many managers has reopened the timesheet then the last manager who reopened the timesheet will receive the mail notification with the week period for which the Timesheet has been resubmitted along with the resubmitted user name.

3.10 Group List
The Group responsible/watcher of the team of the logged in user will be listed in the LHS side of the page as shown below and clicking on the Group Name the related information will be displayed on the screen.



3.11 Day wise details
In the Review Timesheet screen by clicking on the Day summary text link a pop up window is appearing with all the data which is filled by Timesheet user as shown below.

[[Image:]]3.12 Manager Comments section
The Manager Comments icon is getting displayed in Action column as the 1st icon. Clicking on this icon Manager Comments pop up screen is appearing with all the comments added by the manager. The pop up screen is appearing as follows:



3.13 Timesheet History section
The Timesheet History icon is getting displayed in Action column as the 2nd icon. Clicking on this icon Timesheet History pop up screen is appearing with the From, To, Changed On and Changed By fields. All the Timesheet status transaction will be displayed in the pop up screen as shown below.



3.14 Legends
The Legends section will be displayed at the end of the page in left side of the page. Mouse hovering/clicking on the Legend text, Legend pop up screen is appearing as follows:



= 4. Work flow =

= 5. Mail Notification =

= 6. View/Download Reports =

6.1 View Reports
The users who are present as the Timesheet Responsible and they are having the team below the user will get the Reports tab next to the My Timesheet, Review Timesheets tab as shown below.



Clicking on the Reports tab, the page appears as follows:



The Timesheet Report screen is appearing with the following filter options.

6.1.1 Report Type
Report Type field is a drop down. field – This list will be appear based on the Timesheet configuration. Report Type drop down. is appearing with list of options where user is able to choose the option from the Report Period drop down. and based on the selection the related will appear in the Timesheet Reports page.



By default the Report Type option will be selected as Default.

Default
By Default the option is getting selected and based on the other filter sections the data is appearing in the FE as shown below.



Timesheet Data Extract Report
By selecting the Timesheet Data Extract option and then selecting the other filter options, clicking on the Generate button> the data is getting generated. This report is extracting the timesheet data entered by each user for the selected period as shown below.



Day Wise Activity Report
By selecting the Day Wise Activity Report option and then selecting the other filter options, clicking on the Generate button, the data is getting generated and in the Grid is appearing with the Date, Week, Year, Activity, Time Spent columns as shown below.



Day Wise Customer Report
By selecting the Day Wise Customer Report option and then selecting the other filter options, clicking on the Generate button, the data is getting generated and in the Grid is appearing with the Date, Week, Year, Customer, Time Spent columns as shown below.



Day Wise Customer Domain Report
By selecting the Day Wise Customer Report option and then selecting the other filter options, clicking on the Generate button, the data is getting generated and in the Grid is appearing with the Date, Week, Year, Customer, Domain, Time Spent columns as shown below.



Day Wise Project Customer Report
By selecting the Day Wise Project Customer Report option and then selecting the other filter options, clicking on the Generate button, the data is getting generated and in the Grid is appearing with the Date, Week, Year, Project, Customer, Time Spent columns as shown below.



Day Wise User Activity Report
By selecting the Day Wise User Activity Report option and then selecting the other filter options, clicking on the Generate button, the data is getting generated and in the Grid is appearing with the Date, Week, Year, User, Activity, Time Spent columns as shown below.



Day Wise User Customer Report
By selecting the Day Wise User Customer Report option and then selecting the other filter options, clicking on the Generate button, the data is getting generated and in the Grid is appearing with the Date, Week, Year, User, Customer, Time Spent columns as shown below.



Day Wise User Customer Activity Report
By selecting the Day Wise User Customer Activity Report option and then selecting the other filter options, clicking on the Generate button, the data is getting generated and in the Grid is appearing with the Date, Week, Year, User, Customer, Activity, Time Spent columns as shown below.



Day Wise User Project Customer Report
By selecting the Day Wise User Project Customer Report option and then selecting the other filter options, clicking on the Generate button, the data is getting generated and in the Grid is appearing with the Date, Week, Year, User, Project, Customer, Time Spent columns as shown below.



Week Wise Activity Report
By selecting the Week Wise Activity Report option and then selecting the other filter options, clicking on the Generate button, the data is getting generated and in the Grid is appearing with the Week, Year, Activity, Time Spent columns as shown below.



Week Wise Customer Report
By selecting the Week Wise Customer Report option and then selecting the other filter options, clicking on the Generate button, the data is getting generated and in the Grid is appearing with the Week, Year, Customer, Time Spent columns as shown below.



Week Wise User Customer Report
By selecting the Week Wise User Customer Report option and then selecting the other filter options, clicking on the Generate button, the data is getting generated and in the Grid is appearing with the Week, Year, User, Customer, Time Spent columns as shown below.



Week Wise Customer Domain Report
By selecting the Week Wise Customer Domain Report option and then selecting the other filter options, clicking on the Generate button, the data is getting generated and in the Grid is appearing with the Week, Year, Customer, Domain, Time Spent columns as shown below.



Week Wise Project Customer Report
By selecting the Week Wise project Customer Report option and then selecting the other filter options, clicking on the Generate button, the data is getting generated and in the Grid is appearing with the Week, Year, Project, Customer, Time Spent columns as shown below.



Week Wise User Activity Report
By selecting the Week Wise User Activity Report option and then selecting the other filter options, clicking on the Generate button, the data is getting generated and in the Grid is appearing with the Week, Year, User, Activity, Time Spent columns as shown below.



Week Wise User Customer Activity Report
By selecting the Week Wise User Customer Activity Report option and then selecting the other filter options, clicking on the Generate button, the data is getting generated and in the Grid is appearing with the Week, Year, User, Customer, Activity, Time Spent columns as shown below.



Week Wise User Project Customer Report
By selecting the Week Wise User Project Customer Report option and then selecting the other filter options, clicking on the Generate button, the data is getting generated and in the Grid is appearing with the Week, Year, User, Project, Customer, Time Spent columns as shown below.



Month Wise Activity Report
By selecting the Month Wise Activity Report option and then selecting the other filter options, clicking on the Generate button, the data is getting generated and in the Grid is appearing with the Month, Year, Activity, Time Spent columns as shown below.



Month Wise Customer Report
By selecting the Month Wise Customer Report option and then selecting the other filter options, clicking on the Generate button, the data is getting generated and in the Grid is appearing with the Month, Year, Customer, Time Spent columns as shown below.



Month Wise Customer Domain Report
By selecting the Month Wise Customer Domain Report option and then selecting the other filter options, clicking on the Generate button, the data is getting generated and in the Grid is appearing with the Month, Year, Customer, Domain, Time Spent columns as shown below.



Month Wise Project Customer Report
By selecting the Month Wise Project Customer Report option and then selecting the other filter options, clicking on the Generate button, the data is getting generated and in the Grid is appearing with the Month, Year, Project, Customer, Time Spent columns as shown below.



Month Wise User Activity Report
By selecting the Month Wise User Activity Report option and then selecting the other filter options, clicking on the Generate button, the data is getting generated and in the Grid is appearing with the Month, Year, User, Activity, Time Spent columns as shown below.



Month Wise User Customer Report
By selecting the Month Wise User Customer Report option and then selecting the other filter options, clicking on the Generate button, the data is getting generated and in the Grid is appearing with the Month, Year, User, Customer, Time Spent columns as shown below.



Month Wise User Customer Activity Report
By selecting the Month Wise User Customer Activity Report option and then selecting the other filter options, clicking on the Generate button, the data is getting generated and in the Grid is appearing with the Month, Year, User, Customer, Activity, Time Spent columns as shown below.



Month Wise User Project Customer Report
By selecting the Month Wise User Project Customer Report option and then selecting the other filter options, clicking on the Generate button, the data is getting generated and in the Grid is appearing with the Month, Year, User, Project, Customer, Time Spent columns as shown below.



For all the Report Type drop downs based on the selection the data will appear in the FE and Both active & inactive user or groups or group users data will be considered for calculation.

6.1.2 Select Period
Select Period field is a drop down. field – Select Period drop down. is appearing with following options

Weekly

Today

Last 7 Days

Month Date

Year To Date

The Previous Month

Last 30 Days

Specific Date

All Dates Before

All Dates After

Date Range

6.1.2.1 Weekly
By default the Weekly option is getting selected and based on the Weekly option Select Week drop down. will appear as shown in the above screen shot.

Based on the options selected in the filter section the data will appear in the FE.



6.1.2.2 Today
By selecting the Today option from the Select Period drop down., today’s date will appear in the Select Period drop down. and based on the options selected in the filter section the data will appear in the FE.



6.1.2.3 Last 7 Days
By selecting the Last 7 Days option from the Select Period drop down., Last 7 Days date range (i.e. Today + Previous Days) will appear in the Select Period drop down. and based on the option selected in the filter section the data will appear in the FE.



6.1.2.4 Month To Date
By selecting the Month To Date option from the Select Period drop down., From the current month starting date to till date (i.e. Month Starting to Till date) will appear in the Select Period drop down. and based on the option selected in the filter section the data will appear in the FE.



6.1.2.5 Year To Date
By selecting the Year To Date option from the Select Period drop down., From the current year starting date to till date (i.e. Year Starting to Till date) will appear in the Select Period drop down. and based on the option selected in the filter section the data will appear in the FE.



6.1.2.6 The Previous Month
By selecting the The Previous Month option from the Select Period drop down., From the previous month date range will appear in the Select Period drop down. and based on the option selected in the filter section the data will appear in the FE.



6.1.2.7 Last 30 Days
By selecting the Last 30 Days option from the Select Period drop down., the date range will appear as previous 30 days from current date (Ex: current date is 2015-07-02, then range will appear as 2015-06-02 to 2015-07-02). Based on the option selected in the filter section the data will appear in the FE.



6.1.2.8 Specific Date
By selecting the Specific Date option from the Select Period drop down., the calendar icon will appear to select the date as shown below.



By selecting the specific date and clicking on the Generate button, based on the options selected in the filter section the data will appear in the FE.



6.1.2.9 All Dates Before
By selecting the All Dates Before option from the Select Period drop down., the calendar icon will appear to select the date as shown below.



By selecting the date, from the start of current year to the selected date the data will be displayed (Ex: 2 Jul 2015 then all the Timesheet from start of current year (2015-01-01) to selected date (2015-07-02) data will be displayed), based on the options selected in the filter section the data will appear in the FE.



6.1.2.10 All Dates After
By selecting the All Dates After option from the Select Period drop down., the calendar icon will appear to select the date as shown below.



By selecting the date (Ex: 31 May 2015), the date range will appear from the selected date to till date (Ex: 2015-05-31 to 2015-07-02), based on the options selected in the filter section the data will appear in the FE.



6.1.2.11 Date Range
By selecting the Date Range option from the Select Period drop down., the calendar icon will appear to select the date as shown below.



By selecting the date range from the two calendar icons (Ex; 1st Jan 2015 – Till Date) the selected the Date Range will appear in the Select Period drop down., based on the options selected in the filter section the data will appear in the FE.



6.1.3 Select Status
Select Status drop down. – Select Status drop down. is appearing with the Approved, Draft, Rejected, Reopened and Submitted options. By default the Approved option will appear in the Status drop down.

Generate button – Generate button is placed next to the Status drop down. By selecting the filter data options and clicking on the Generate button, based on the filters the data is appearing in the Timesheet Report screen as shown below.

Reset button – Reset button is placed next to the Generate button. By clicking on the Reset button all the filter options in the header section will get Reset along with the data present in the screen and the default Report Period is appearing with the current week and status with Approved i.e. it resets the filter form and loads current section with default values.

The filter data is getting retained when navigating to different tabs in Timesheet Reports screen i.e. once the user generates the data then navigating to other tabs the filter data will be retained until the user manually changes the filter section and generate the data else the user moves to other tabs like My Timesheet, Review Timesheets and Manage Activities comes back to the Reports page then it will appear with the default filter sections.

Based on the current week if any Approved Timesheet is present for the respective hierarchy then Approved data will appear in the Generate Timesheet Report section as shown in the above screen.

Select multiple weeks from the Report Period drop down. as shown below and the user is not able to select the selected week again in the Report Period drop down.



Select the Weeks from Report Period drop down. as shown and click on Generate button. The selected timesheets data is appearing in the tabular format as shown below.



Incase if there is no data exists for the selected filter conditions the screen will appear as follows and Export Report as Excel icon also won’t appear.



6.2 Export Reports
Once the data is generated click on the Export Report as Excel icon as shown below to get the Timesheet Report in the Excel sheet. By clicking on the icon the data which is appearing in the FE the same data is appearing in the Excel also.



The users are able to Generate the reports in all the tabs and able export the data in the Timesheet Reports tab.



The Excel export is appearing with the following tabs by default OneAccess Timesheet Report tab is getting selected and data is appearing as shown above. The others tabs (Direct Reports, Secondary Reports, Tertiary Reports and other Group tabs) which are appearing in the LHS navigation are also appearing in the Excel export based on the selected data. If data is present for the selected tab then only in the export tab or Group data will appear.

A new column named Time Spent in Hours got added as the last column in the Export for easy calculation.

6.3 Viewing the Reports
As per the User Hierarchy the LHS tabs data will be displayed in the FE and if user the belongs to nay Group and that group intern related groups then the Groups will be displayed in the LHS below the Direct/ Secondary/ Tertiary Reports.

Incase if there is no submitted Timesheet is present for the selected week, then ‘No data exists for the selected criteria/filter.’ Message is appearing on the screen.

6.3.1 Direct Reports

By clicking on the Direct Reports tab, the users who are reporting directly to the logged in user will be displayed as sub tab of Direct Reports tab.



Clicking on the individual user tabs the filter options will be stored and based on the filter options the data is getting displayed in weeks format as shown below. If the user doesn’t saved/submitted the Timesheet for the any of the selected week then week data won’t appear in the FE.

Ex: The user Prakash Jain has submitted Timesheet for all periods. So the data related to those weeks for which the Timesheet entry has been made is appearing in the FE as shown below.



Click on the W15 – 2015 tab to see the Timesheet data related to W15 -2015.



6.3.2 Secondary Reports

This tab will be placed below the Direct Reports tab. By clicking on the Secondary Reports tab, the users who are reporting to the logged in user (i.e. Manager 2 in the User Hierarchy) will be displayed as the sub tabs of Secondary Reports tab.



6.3.3 Tertiary Reports

This tab will be placed below the Secondary Reports tab. By clicking on the Tertiary Reports tab, the users who are reporting to the logged in user (i.e. Manager 3 in the User Hierarchy) will be displayed as sub tabs of Tertiary Reports tab.



6.3.4 Department wise Reports

This tab will be placed below the Tertiary Reports tab and based on the Group Responsible or Group Watchers the tabs will appear. Based on the Group how many users are present in the Group using the Relation tab all the users for which timesheet entry has been made will be displayed for the Group Responsible or Group Watchers.



When the Group Responsible is logged into Chronos application all the Groups (Type as Team) for which the user is Responsible or Watcher all the Groups will be displayed in the LHS.

Ex: For the Group Tools Managers/Tools Lead Group the user Tools Teat Manager 4 is the Responsible User; Hence the Groups are displaying the LHS as shown below.



For the Group Tools Managers/ Tools Lead Group the user Tools Teat Manager 5 is the Group Watcher, Hence the Group is displaying the LHS when the user Tools Test Manager 5 is logged to the Chronos application as shown below.



= 7. Manage Activities = The Manage Activities tab is appearing next to the Reports as shown below. Mange Activities tab is appearing for the Group Watchers and Group Responsible.



If the user is only the manager of the Timesheet and doesn’t have Group Watchers and Group Responsible then Manage Activities tab won’t appear as shown below.



Only for the Group Watchers and Group Responsible users the related Team will appear in the Team drop down. list. In the Manage Activities screen clicking ‘Add New Activity’ user is able to create a New Activity. Clicking on the Add New Activity the pop up screen is appearing as follows:



By adding all mandatory fields and clicking on the Add Activity button, the Added Activity is appearing in the Manage Activates screen as shown below.



The added Activities which are in the Active status are only appearing in the FE Activity drop down. list as shown below.