User:Sonkiki/Hackathons/handbook/Mentoring program

Mentoring Program

we had a telegram group for mentors, and one for mentors + newcomers

MENTORS - Join our Mentor Group on Telegram

There is a Telegram group chat for everyone https://t.me/wmhack, but I have set one up for just the mentors, too.

Please join: https://t.me/joinchat/AAAAAEK9RU9pREV7POP93Q   (if you don’t have Telegram, get it at telegram.org (Telegram also has a web-app version, and you do not have to share your phone number like e.g. WhatsApp!)

it could be a great way to chat with other mentors and share ideas beforehand! https://web.telegram.org/#/im?p=@wmhack

* Remind about the tasks and responsibilities https://www.mediawiki.org/wiki/Wikimedia_Hackathon_2017/Mentoring_Program

* Remind to add your recommended tasks at https://www.mediawiki.org/wiki/Wikimedia_Hackathon_2017/Program#Contribute_to_the_Program

* Friday schedule: https://www.mediawiki.org/wiki/Wikimedia_Hackathon_2017/Program#Friday_19_May_2017

== Friday: Opening ceremony ==

Wear your mentor T-shirt on Friday morning!

* (regular opening program, including general info, venue setup, etc.)

* Sonja will introduce the mentoring program - all mentors will stand up/ come up to the stage, with their t-shirts on

=> after the opening, we all go to the session to room Wiaschtl together!

Friday: Introducing Mentor Program == === Session in Room Wiaschtl (11:30 - 13:30)

* 11.30 Introduction

- Claudia & Sonja from WMAT say a few words

- WMF say a few words

* 11.45 Ice breakers

position yourself in room according to questions:
 * 1. First hackathon - many Hackathons - give a big applause for newcomers


 * 2. when was your last backup?


 * 3. Experience with Wikipedia:  (easy yes/no questions)


 * Have you edited Wikipedia, or other wikis, before? (Yes – I've tried – No)


 * Have you written program code before? (Yes – I've tried – No)

* 12.00 Introduction by mentors – share your area(s) of expertise and any ideas/projects you may have prepared to work on with them.
 * 4.  what's your coffeine of choice? coffee or tea (or chocolate or mate)
 * tell a tiny bit about yourself, pitch your projects and write keywords on a flipchart-paper (=poster)


 * 1-2 mins per mentor: (27 mentors x 2 mins = 54 minutes, so please keep it short)

* 12.45 Newcomers choose projects:
 * Make a maximum of 2 posters. 1 for the project you are pitching, 1 for the areas of expertise (e.g. technologies) you can help with (So a newbee can pitch a project to you)
 * mentors spread in the room with their flipchart-papers


 * each newcomer gets 3-5 post-its, they write their name on it


 * Newcomers walk around, like on a market place, add post-its with their name to the projects they like and chat with mentors

* 13.15 Final Check:
 * Newcomers add post-its to more projects than one!
 * Newcomers stand next to projects they like best


 * Organizers check: are the newcomers equally distributed?


 * If there are too many newcomers for 1 project:


 * Can 2 or more mentors team up and maybe merge their projects?


 * Maybe some newcomers want to choose another project (2nd favorite?)


 * If there are newcomers who don’t find a project or can’t decide on one: Are there mentors who can offer them support anyways?


 * Mentors have to be flexible.

* 13.30 Close Session:
 * Organizers have to help with overlooking the matching process.
 * official matching finished!


 * point out upcoming newcomer-targeted sessions in the schedule


 * Announce / schedule mentor meeting for the next day:

== Action items ==

* @Reedy: Share the list of newcomers and their nicknames and questions/specialities, with the mentors

* List of all participants (with newcomers with 'Yes' written) - https://www.mediawiki.org/wiki/Wikimedia_Hackathon_2017/Participant_List

* Notes at https://www.mediawiki.org/wiki/Wikimedia_Hackathon_2017/Mentoring_Program#Mentors

=== Meeting 19 Friday

17.30 Atrium on the Couches

How did it go?

Madhu: Newcomer did not follow up

2 kinds of mentors: specific projects vs. mentors who help with infrastructure

pitching session useful for people who want to work on a specific prject

Joel: it could have been interesting to have a smaller projects defined, bigger number of people who can switch projects

Moriel: idea for solution: move all mentors and newcomers into the same area

> fosters more collaboration, between mentors and newcomers allike

+1 from Strainu

+1 from Madhu, or make designated areas at least

Tobias: there is the skill share board, did anyone use it? could mabe be useful? not really in use

Marios: going well, we had a concrete target, we teamed up with other mentors, we stepped on community requests, there was already a phabricator task on that

Matt: i didnt find an official newcomer, but I teamed up with moriel and we helped justin

+1 tobias: we have to be flexible

Matt: it's important to be on the lookout

Strainu: 2 kinds of newcomers, one has a specific idea and the other one just wants to fix bugs, they are pretty independet => we sit all together

Matt: maybe make a poster: "floating mentors" / "unassigned mentors"

Tobias: which approach could work?

Jackie: overwhelming, lots of projects. newcomers who already know what to do, they already will have it easier.

more challenging: people who are really new to technology

maybe before have a session to find out what the participants want? > after this is clear, you can direct them to mentors

Strainu: this should happen in the registration: have a few questions to segment newcomers

Moriel: connect opening to mentoring session better > less drop outs. have the intro session at the same room

Sonja: should we use the wiki for locations? yes but maybe too complicated

Tobias: have a meeting for newcomers after breakfast, start the day together

Joel: mentor meeting is good, we should have newcomer meetings too, so they have a short opportunity to connect and say hi

Renate: connect newcomers and mentors to information desk

Srishti. send a reminder to newcomers and have them meet tomorrow

Strainu: i adapted my pitch to the other projects

Kim: in advance prep

cluster projects and mentors an advance

Moriel: Tshirts are good but what about the next day? Stickers, other lanyard color, CAPES! big sticker for tshirt, button

== Todo:

* schedule newcomer meeting for 10.00 DONE

* find designated area DONE

Feedback from Hugo Sat 20 1pm

we can have posters as a template, all in the same way, with contact of mentor (email) and which skills

Hugo got 2 contacts during the intro meeting, but then 3 additional who contacted him by email because they saw it on the poster

>> email is improtant!

=== Mentor Meetign Sat 17.30

moriel: anythong tha is more important than cahtting should be via email or irc

Email: good for things next day

Elena: positive feedback, i learned so much, it's a multiy part project

Joel: connection between mentors is really cool

Moriel: next year have a maling list for mentors, about 1 month in advance

Dan: like the presentations we had in the morging on friday, we do this in advacne and then group projects in advance

Moriel: cool to follow up on the process

+1 from Dan

Renate: announces her workshop tomorrow

Elena: have another install party on the second day (not just friday) and also on Sunday morning too

+1 +1 +1

Kim:

genereal information about phabricator and mediawiki

> maybe

Super short intro paragraph

Bar for newcomers like an info desk

>> if you mark it very clearly

finding the right person

Hats instead of t-shirts

people would be willing to be behind a helpdesk

>> yes, in shifts

Jo: board of people

Renate: next year maybe two-tshirts, people can keep thisrt

Showcase: make newcomers present (or present in their name)

TODO:

Krinke make newcomer tag

>> remind everyone to add it to their projects on phab

>> reminder to fill in columns in wiki

>> Srishti fills sesssion with contenct

Tshirt: make it more stand out

Dan wants pink

or a very bright

or write mentor on it

Sache instead of tshirt, maybe multifunctional clothes

=== Meeting Sunday 10.00

Matt: send vagrant on USB sticks in advance to people who don't have good internet for installation in advance

=== Notes from Session "MediaWiki and Developers: How to become BFFs"

(Sun 11.00 run by Rachel and birgit and Lea)

https://phabricator.wikimedia.org/T160710