User:Sonkiki/Hackathons/Templates/Scholarships

= Scholarships Email Templates =

Reject
Thank you for applying to attend the ____ Wikimedia Hackathon in _____. We had a large more applicants this year than ever before and had to turn some qualified applicants away. We are sorry to inform you, but your scholarship application for this year's Wikimedia Hackathon has been denied.

Factors used to decide: There are several options for you now: If we don't hear from you, we consider your registration as cancelled, and may re-assign your accommodation to other participates. If you end up self funding or finding another scholarship, please let us know.
 * Active Wikimedia Volunteer Developer
 * Had not been sponsored in the past
 * Well thought out plan to contribute
 * Participate without a scholarship
 * Apply to participate in the upcoming Wikimania Hackathon in Esino Lario  https://wikimania2016.wikimedia.org/wiki/Main_Page
 * Find a sponsor (your employer, your local Wikimedia chapter, or someone else) to cover your costs.

There will be more Wikimedia Developer events in the future. We hope to see you another time!

- Wikimedia Hackathon Organizers

Waitlist
Thank you for applying to attend the ____ Wikimedia Hackathon in _____. We had a large more applicants this year than ever before. You were not accepted in the first round of scholarships however you are on the waiting list for the second round in case we are able to find more budget. We should be able to let you know one way or the other by the end of this month.

Factors used to decide: There are several options for you now: There will be more Wikimedia Developer events in the future. We hope to see you another time!
 * Active Wikimedia Volunteer Developer
 * Had not been sponsored in the past
 * Well thought out plan to contribute
 * Participate without a scholarship
 * Apply to participate in the upcoming Wikimania Hackathon in Esino Lario  https://wikimania2016.wikimedia.org/wiki/Main_Page
 * Find a sponsor (your employer, your local Wikimedia chapter, or someone else) to cover your costs.
 * Wait to see if you are accepted in round two.

- Wikimedia Hackathon Organizers

Approved
Subject: Wikimedia Hackathon 20XY: Your scholarship has been approved!

Dear XY

we are looking forward to welcoming you in _____ for the Wikimedia Hackathon 20__.

My name is _____ and I am in charge of visa and travel issues.

In the travel form you suggest these travel dates XY---XY

Please check your travel dates and confirm them.

Please also confirm your personal data:

Address

Date of birth

As soon I have your confirmed travel dates and personal data I can start working on your travel itinerary

If VISA

For your successful visa application I need a copy of your passport - please email a scan or a photo to me until Friday the latest. On Monday I have an appointment at the aliens’ police office. There I will get a number with which you will be able to apply for an Austrian Visa at your closest embassy. I will get back with more information to you on Monday!

If single rooms

In the registration form you suggested to be accommodated in a single room. We are trying to offer as many scholarships as possible and would be able to approve more scholarships if scholarship holders shared rooms. Thus we kindly ask you to consider staying in a double room. If you already know someone you are willing to share a room with, please tell us this person's name. In case we will match you with a room mate he or she would be the same sex as you are, of course.

Let me know in case you have further questions.

Kind regards,

______