User:DTankersley (WMF)/CTO Roles

The purpose of this list is to help people working with the CTO office to understand what the CTO office is responsible for, what it can help them with, and who on the team they should contact.

Primary
Members of the CTO team, individually or together, are responsible for the following activities, either as the primary doer, or as the primary coordinator.


 * Manage the CTO's schedule
 * i.e.: schedule and coordinate calendar tasks such as meetings and 1:1’s
 * Plan and support the CTO's travel
 * i.e.: prepare documents that will be needed, such as presentation decks
 * Support CTO in communicating with Tech Managers, Tech department, WMF, and the Board
 * Prepare presentations and other documents as needed
 * Collect and edit weekly status reports
 * Create, collect and report on department engagement surveys
 * Facilitate, support and prep for weekly Technical Managers meeting
 * Manage department staffing issues, i.e.:
 * staff, contractors, and vacancies
 * report on hiring progress
 * manage organization structure changes
 * Improve hiring processes
 * Troubleshoot Tech Dept budget issues
 * Be the Tech Department point of contact with Finance, Admin, and other teams within the Foundation
 * Manage and troubleshoot financial issues
 * Process Improvement efforts for the Tech Dept
 * Conference program organization and planning
 * Conference travel planning
 * Support Tech teams in: (not a complete list)
 * Goal planning and deliverables
 * Goal progression monthly meetings
 * Offsites
 * Quarterly check-ins
 * Manage Annual Planning process and content
 * Manage Quarterly Check-ins process and content
 * Manage Technical Committee agenda and workflow
 * Scrum of Scrums attendance

Additional capabilities
Members of the CTO team are not primarily responsible for, but are available to help with the following upon request:


 * Vendor communication


 * Meeting Facilitation


 * Retrospective Surveys and Facilitation


 * Planning Team and Manager off-sites
 * Represent the Tech Department or the CTO in WMF activities